How to Make a Hotel Gantt Chart?
This is a type of organizational tool for managing different hotel task and resource timelines. Such timelines include (but aren’t limited to) supply orders, room renovations, and booking durations.
As explained by Investopedia (a resource for business and finance), the versatility of Gantt charts makes them suitable for all kinds of work and projects. And, that versatility lends itself well to the diverse tasks found in hotel businesses. You will also find related travel Gantt charts on our website.
Are you having trouble putting together a Gantt chart for your own hotel work? In that case, have a quick read through our tips (below) on how to create one more effectively!
1. Your Hotel Gantt Chart’s Data Table
The first main half of your business Gantt chart is the data table, which contains all the information you have in gauging your timelines. However, before getting started, make sure that you use a program that lets you work with grid tables or spreadsheets.
Once you have a new document opened, provide a descriptive yet concise title at the top--such as Network Implementation or Hotel Reservation System. Next, prepare a table on the left side containing 3 columns, with the number of rows reflecting how many timelines you have. For instance, 4 timelines equal to 4 rows. Also, leave some room above for labels later on.
2. Your Hotel Gantt Chart’s Bar Table
To the right of your data table, set up the chart’s other half--the bar table. This is where you measure the timelines of related tasks, schedules, resources, etc in your analysis Gantt-chart.
Take the total number of days for all timelines to complete, using it for dictating how many columns your bar table has. So, if your allotted time is summed up in 13 days, then prepare 13 columns. And, like with your data table, the number of rows is determined by how many timelines there are. Reserve space above this table for its own labels, as well.
3. Input Data and Information into Your Two Tables
With two empty tables ready in your chart, start writing down their contents by naming each column in the data table. From left to right, categorize each column for timeline names, timeline start dates, and expected end dates. For example, the columns can be labeled as Survey Type, Survey Start, and Survey End. Afterward, write down your data under their respective columns.
For your bar table, label the columns with the dates in your allowed timeframe. This means that if you have July 28 until August 13, then each column is named after the corresponding dates within that range. And, if you align your bar table appropriately, then the data table already does the row labels for you.
4. Using Your Hotel Gantt Chart
Now that both tables are complete, your hotel marketing Gantt chart is now ready to do its thing! To use it, color in one empty cell of each row in the bar table, referring to the starting dates in your data table. After a day goes by, color in the next successive day per timeline, stopping when each one is complete. As you continue using the chart, pay attention if the timelines can meet their expected end dates.
After taking in our simple yet handy tips, making any company Gantt chart is much easier now. Finally, if you want 100% customizable content for your hotel work, then don’t forget about our Hotel service Gantt Chart Templates!
What are some optional categories added to a hotel Gantt chart’s data table?
Other categorical columns include:
- Assigned hotel staff
- True task completion date
- True delivery arrival date
What are some examples of uses for a hotel Gantt chart?
Some uses for a hotel Gantt chart are:
- Structural renovations
- Structure expansions
- Feedback surveys
- Booking management
- Staff scheduling
- Supply order deliveries
What spreadsheet applications do I use for making a hotel Gantt chart?
When picking a spreadsheet program, MS Excel, Google Sheets, and Apple Numbers are great choices for creating a hotel Gantt chart.
What non-spreadsheet applications do I use for making a hotel Gantt chart?
If you prefer making a hotel Gantt chart with something other than spreadsheet software, then MS Word, Google Docs, and Apple Pages are ideal for their grid table features.
When was the Gantt chart first introduced?
The Gantt chart first popped up sometime during the early 20th century.