3+ Interview Follow-Up Letter Templates – PDF


Let’s say that you’ve just finished going through an interview with someone from the hiring committee. You then go home and eagerly wait for his/her response hoping that you get the job. However, it has already been a few days and you want to follow up on whether or not you’re going to get in.

One of the best ways to do that is by sending these people a follow-up letter. While some see this as desperate, it can actually help reaffirm your interest in the position so long as you’re able to write it well. This article is going to teach you how to create a proper interview follow-up letter.

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Sample Interview Follow-Up Letter

sample interview follow up letter 788x1019

Following Up Letter After Job Interview

following up letter after job interview 788x1019

The Information that Should be on Your  Interview Follow-Up Letter

The process of signing an application form and then going through an interview can get stressful, but it’s even worse if one is kept waiting in terms of knowing if he/she got the job or not. So to prevent this stress from getting to you, you can always decide to create a follow-up letter to all your prospective employer that you’re still waiting for a proper response.

When you decide to create the letter is all up to you, but it’s very important that you place certain pieces of information into it. The following are what your follow-up letter is going to need:

1. Your Basic Personal Information

If you’re going to be sending these people a follow-up letter, then they’ll want to know who is sending it to them. Since you’ve already submitted your application, it shouldn’t be too hard for them to look into the results of how your interview went by using your follow-up letter to search for it in their records. So what you’ll need to write down is your complete name, address, and contact details (phone number, email address, etc).

Remember that you’ll need to be very accurate with these pieces of information, especially with the contact details. You want these people to send you a response and the only way for them to do that is if you’re able to give them the right phone number, email address, and just about any means of contact with you. You may also see thank you email after teaching interview.

2. Information Regarding the Organization

Sometimes the people who receive these letters will wonder as to whether or not it’s supposed to be for them. Which is exactly the reason why you’ll need to properly show who you’re addressing the follow-up letter to in order to avoid any confusion. So what you’ll need to write down is the complete name of the person who conducted your interview, that persons’ job title, the complete name of the organization that he/she is working for, and the company’s address.  Also, be sure to put in the date as to when you’ve sent the letter. You may also see thank you letter after phone interview.

3. The Body of the Letter

This is the part where you’ll be talking about the interview that you’ve went through. Right from the very beginning, you’ll need to thank the person who has given you the opportunity to apply for the job. You want to do this to show that you’re grateful from the very moment that he/she sat down and talked with you about the possibilities of employment. Then, you’ll need to remind this person about the position that you’re applying for. Be sure that you write down the full title as it’ll help when he/she has to go through the application forms to find yours.

This is also the section where you’ll be telling this person that you’re the best fit for the job. While you’re doing so, remember that you shouldn’t go overboard when describing yourself. All you have to do is just describe a couple of key traits that’s related to the position and those that will show that you’re going to be a valuable asset to the company. Try to show that you have the skills and knowledge to offer that will surely benefit the position, but also ensure that you’re actually capable of doing so before writing it down in the letter. You may also see interview appointment letters.

4. Final Statement

Lastly, you want to thank this person one last time for giving you the opportunity to apply for the position. It’s always best that you do so as you want to show that you’re someone who shows respect to the people of higher positions and that you’re a person who has a good character. Also, this is where you once again provide your contact details to remind those in the hiring committee that you’re still waiting for the response and that they have a means to contact you. Once that’s all said and done, write your complete name at the bottom of the letter and provide your signature. You may also see thank you letter for interviews.

If you’re going to send this via email, then all you have to do is write down everything in the exact same way. The only difference is that you’ll need to think about the subject line. You’ll need to write one wherein the person you’re sending it to will know what the details of the email is going to contain even without opening first. So you’ll want the subject line to be something like “Job Interview Follow Up – Your Complete Name” or anything similar to that.

Sample Follow-Up Thank You Letter After Job Interview

sample follow up thank you letter after job interview 788x1019

Reasons to Send the Letter After an Interview

One would think that sending a follow-up letter after an interview would come naturally as just about anyone would want to know if he/she made it through the next phase or not. However, a lot of candidates for employment never usually do it and that can hurt their chances of getting into an organization they’re applying for.

Why does this happen? Maybe it’s because these people don’t see the value of sending such a sample letter or that they’re too lazy to actually do it. In any case, you’ll want to send a follow-up letter to the company you’re applying for a couple of days after the interview. So here are the reasons as to why you should do so:

  • It gives you the opportunity to connect with your prospective employer. If you’re going to apply for a specific position in a company, then there’s a very big chance that you aren’t the only one. Writing a follow-up letter is a great way for you to connect with your prospective employer so that you can build up a relationship even before you get the job. By expressing your gratitude for the interview and recapping the highlights of the meeting, you’re basically reinstating that you’re the best person for the position as you’ve taken the time to craft a proper reminder. You may also see interview acknowledgment letter.
  • It makes sure that your candidacy for employment is on your prospective employer’s top priority. A lot of people make the mistake of putting all the control into the hands of the person that has interviewed them. This shouldn’t happen as just leaving everything to fate has a higher chance of you not getting the job and someone else acquiring it. So remember that sending this person a follow-up letter will remind him or her that you could very well be the best candidate for the job. This can have a huge impact when the time comes for deliberation as to who should get the job as the interviewer might just mention your name right from the start. It’s the perfect way of ensuring that your name is a top priority when it comes to who’s going to get the job. You may also see interview rejection letters.
  • The follow-up letter is another way of showing your prospective employer that you have what they need. While the main point of the letter is to remind the receiver that you’ve been interviewed for a position and you want to know the results, it’s also a great way for you to once again remind them of your strengths. So while your’e writing the letter, you need to once again show the skills that you possess, the experiences that you’ve gained, what kind of knowledge you have, and just about anything else that shows how valuable you can be to the company. Also, remember that the strengths you’re going to share have to fall in line with the position you’re applying for. Because let’s say that you’re applying to be a head chef at your local restaurant, your employer won’t care if you had experience in accounting. You may also see thank you email after the second interview.
  • It allows you to address points that you may have missed during your initial interview. Let’s say that you’ve just finished an interview and you feel as if it didn’t go well as you would have though; mainly because there were a couple of things that you forgot to mention. This is why the follow-up letter can come in very handy is it will allow you to share what you forgot to discuss with the interviewer. Bring out all the points you have forgotten and put it into the letter Remember to remind the receiver of the letter to of your ability to produce good results should they ever decide to pick you for the position. You may also see thank-you letter after an interview.
  • The letter can help develop a rapport as well as increases the interviewer’s confidence in your employment candidacy. A good strategy is to recap a part of the conversation where you and the interviewer were able to share similar views on a particular topic that’s related to the job you’re applying for. It’s basically one of the best ways to get closer to the interviewer and showing him or her that you’re someone who deserves to get the job. You even go as far as addressing current issues that your prospective employer is facing as well as providing the solutions. Doing so will show that you’re contributing to the organization even before you’re hired and that can help your chances of getting the job. You may also see post-interview thank-you letters.

Now that you’ve learned the steps of how to make a follow-up interview letter as well as the reasons, you also have to take note that you’ll have to finalize the letter before you even consider sending it. What this means is that you’ll need to do some editing to ensure that you’ve made the best kind of follow-up letter. So what you’ll want to do is read through it at least twice so that you can guarantee that you’ve placed everything that you wanted to write. Also, it’ll help you spot any grammar, spelling, or even information error which you can fix the moment you’re able to spot them. You’re trying to give off a strong impression and having a well-made follow-up letter is key to that. You may also see printable interview thank-you letters.

If you would like to learn more on how to create a follow-up letter or anything related to the topic, then all you have to do is go through our site and find the articles that have all the information you need. Be sure to utilize them well to help out with whatever it is you’re going to do. You may also see post-interview thank-you letters.

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