If you’re the owner of a business or the one that’s in charge of making sure that employees are comfortable in their working environment, you have to think of ways to make sure that these people are happy while they’re working for you and the simple business. One of the best ways to do this is by remembering their birthdays.
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But, considering that there are more than just a handful of employees whose birthdays that you have to remember, especially if you own or work for a large corporation, it’s important that you have a document which tells you when an employee’s birthday is. This would mean that you’re going to have to create printable birthday calendars and this article will teach you how to do just that.
Reasons for Celebrating Employee Birthdays and Making Birthday Calendars
While there are countless numbers of reasons as to why you should consider celebrating the birth date of all your employees, here are a couple of important ones that you should help make sure that you actually do:
1. It’ll Make Your Employee Feel Appreciated
No matter what company you’re running or working for, you should know that just about every employee wants to feel appreciated. One of the best ways that employers can do this is by remembering that their employees have birthdays and celebrate it with them. If it’s not celebrating their birthdays, then at least remember that they have them and provide them with something decent like a greeting card or a small meal to help them celebrate.
Even some of the smallest gestures can help your employees feel appreciated, which in turn lets them know that their employer actually cares. This can prove to be very beneficial for the company as an employee that’s appreciated will most likely keep up or improve his or her good performance which will then improve the company’s success rate in the industry. So, always remember to greet your employees during their birthdays and keep a good eye on your birthday calendars.
2. It’ll Make the Employer Look Good in the Eyes of the Employees
As the employer, you’d want to make sure that your employees know that you care for them and that they mean a lot to you and the company. So, you’ll need to remember that they have birthdays that need to be celebrated, and that’s exactly where birthday calendars come in.
All you have to do on your part is to create a sample birthday calendar or anything that will help you keep track of the birthdays of your employees so that you can celebrate or greet them on their special day. Remember that employees only want to work for a boss and a company that appreciates them, so doing this will definitely show these people that you’re the type of boss that cares about his/her employees.
3. You Won’t Forget Any Birthdays
The worst thing that you could do as an employer is to forget that your employees have a day to celebrate regarding their birth. The birthday calendar sample is one of the best tools to help make sure that you’ll never forget a single birthday as long as the company stands or while your employees remain in the company. Just remember to update the list on the calendar if an employee leaves or if a new one were to suddenly join in.
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How to Create a Birthday Calendar
While these calendars don’t necessarily have to be made for work purposes only, the majority of these will be used in a company as there are more than just one person who celebrates their birthday within a month’s time. This would mean that you’ll need to create a calendar so that you can keep track of every single one of them to ensure that you’re able to celebrate their special days. While you can always opt to go with creating a simple list to help you keep track of these birthdays, it’s best that you make use of a calendar (especially an automated one) to help remind you in an effective manner that there are certain employees who are celebrating their birthdays or about to.
So, here are the steps that should help you come up with a proper birthday calendar for you and your employees:
1. Getting Started
From the moment you start working on your calendar, you need to download a spreadsheet program such as Microsoft Excel to help you in creating the birthday calendar. Once you’ve finished downloading, open the program and create or utilize a calendar template that contains all of the columns and rows needed for you to input the individual names of your employees. If you’re going to make use of a template, then just choose from the ones available and make use of the one that you’re most comfortable with.
If you’ll be making use of an automated program to create your birthday calendar, then the only thing that you’re going to have to do is set up an individual file for every employee in the company. You may also like printable calendar templates.
While you can always decide to make the calendar manually, it’ll take up more time than you would like and it may take you a while to make; which is the reason why the majority of people tend to make use of premade calendar templates. You may also see editable calendar templates.
2. Placing the Employees’ Birthdays on the Calendar
If you want to do this, then you’ll need to categorize which employees celebrate their birthdays by month. So, you want to create a list of the different months and which of them your employees birthdays fall into. To help you with this, you can always go through their personal records such as the data you have in the company system or you can go through documents that will tell you when they celebrate their birthday. If you’re making use of an automated program to help you in keeping track of all of them, then you’re going to have to put in your employees birthdays in order.
You can decide as to whether or not your company should celebrate each birthday individually or if all celebrants within a particular month will celebrate together. If your company has the resources to celebrate these birthdays individually, then you may decide to do so, but the most cost-effective way is if you celebrate all birthdays within a month with one event. You may also like photo calendar templates.
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How to Keep Track of Office Birthdays
While birthday calendars are one of the best ways to keep track of the people in the workplace who are going to celebrate their birthdays, there are also other means that will allow you to do so.
So, here are a couple of ways that can help you do exactly that:
1. Post an Office Birthday Board. Posting an office birthday board in the workplace is one of the best ways to remind you and your employees of the upcoming birthdays within a particular month. You don’t want to put this board in an obscure spot or a place where nobody will be able to see it. You should place the birthday board in an area where a lot of your employees usually frequent such as the employee lounge or their break room
There’s no way you can miss an office birthday date when it’s posted in plain view for the entire office to see. You can make use of a dry erase board with a year-long calendar format or create a calendar-type bulletin board featuring an index card for each person’s birthday.
2. Make Sure Your Card Supply is Always Stocked. One of the best tips that you should possibly follow is to always have a generous supply of office birthday cards on hand so that you can hand them out whenever an employee is celebrating his or her birthday. The point of having cards on supply serves to important functions. One is to work as yet another reminder that office birthdays are coming up. The fact that there are a lot of birthday cards in your office desk drawers will help remind you that there are employees whose birthdays are drawing close.
The second reason is that it ensures that you’re always ready to hand out something nice or celebrate the fact that it’s your employee’s birthday. After all, it would be a tad embarrassing to make a big deal out of keeping track of office birthdays o nly to realize you have absolutely no greeting cards or anything to hand out during the actual date of an employee’s birthday. Keep your office birthday greeting cards happily stocked so that you won’t have to worry about providing one when an employee’s birthday rolls up.
If you would like to learn more about how to create birthday calendars or anything related to this particular topic, then the only thing that you need to do is go through our site, find and click the articles that have the information you need, and utilize what you have been able to gather to help you and your business out. You may also like calendar templates in PDF.