What is a Project Flowchart?
A project flowchart is a visual structure of a step by step guide for the accomplishment of a particular project. It serves as a suitable material for every individual to execute the procedure with minimal to no mistake at all.
How to Create a Project Flowchart
Project management is crucial. When one fails, everything else follows. Perhaps, it doesn’t have any exemptions. From research to your teammates, everything else must be well-deliberated. However, failing is not an unusual condition in project planning, as only 58% of companies value the significance of groundwork implementation for every project. This eventually allows the rest of the number to exceedingly drop their clients’ trust. But to avoid this, restructuring the flow of the process would demand you to create a Project Flowchart. Don’t worry. You can read the following steps on how to make one.
1. Evaluate the Difficulties and Issues
What could be the possible internal troubles? Knowing how the process should flow, you have to identify the issue. With this, start with thorough research. Then, form a sequenced list of the problems. Either it’s in the preliminary design or project initiation, draft potential task to accomplish. In this way, doing the next step would be easier.
2. Set a Goal and Action Plan
What can your team achieve in the next few months? If you’ve identified the issues from within, do a successful project by aligning it with a set of goals. In doing this, measure the project completion. So, set a goal to finish the project in a given timeframe. Other than that, consider it’s doability, too, as this affects the period necessary to be allocated. Once all these elements are laid, indicate an action plan to be followed.
3. Transfer the Process in a Layout
In making the process easy to implement and understand, map it out. Visualize the guide by preparing an empty document in your choice of software. With a clean sheet ready, duplicate a shape. The numbers of shapes depend on the steps needed to complete the guide. Arrange the shape according to your layout. It can either be vertically or horizontally. Now, make sure that the background is white. This keeps the process more professional-looking. Leave the right amount of space above the structure. It’s where you will put the company logo and title of the flowchart.
4. Complete the Step by Step Guide
Fill out the shapes with each of the action plans from the previous step. Transfer the tasks individually. And of course, in the proper sequence. This allows you to complete the process channel accurately. For the font, choose Helvetica, Times New Roman, or Arial. These are commonly used styles. The size depends on where it’s intended to be used. But 12 font size is the standard. Designs are not necessary for a simple chart to complete its purpose. So, you may leave it as it is.
5. Connect, Finalize and Test Out
Use the editing tools to connect the process. A line connector will do. Now, recheck if each shape contains the right task. Once done, print a sample chart and test it out. Update it once it shows no changes at all.