What Is a Project Management Report?

A project management report is produced during or after the completion of a project. The project managers are tasked to make a project report to present insight, progress, and outcomes. A project management report is a helpful tool in estimating materials, implementing designs, and predicting the time span of a project. In this way, it can interpret the results of the operation to the organization.

How to Make a Project Management Report

project management template

Given that there is no easy task until it's done, making your project management report may get intimidating from the start. All you have to do is break down the task into smaller components so it will be easily workable. Here we have made a simple guideline for you to follow to make your project management writing journey as convenient as possible.

1. Break Down Deliverables

First is you need to outline the task according to the project plan. You can use a work breakdown structure or WBS to organize tasks and to make it manageable. A WBS, according to PMBOK or Project Management Body of Knowledge, is a deliverable-oriented hierarchical decomposition of the work to be executed by the project team. Therefore, it defines the scope into manageable pieces that project team members can understand, as each phase of the WBS presents further explanations and details.

2. Status Report

A status report is a way to update everyone in the project team the situation on a stated period of time. In making a status report, it must include a summary of the project, project progress, accomplishments, analysis, risk and issues, resources, budget, and schedule. Remember that a status report is a time-sensitive document, so submit the report on time.

3. Risk Registers

In any project, risks can't be eliminated; however, it can be prevented. To effectively respond to risks in a project, the organization must identify first the risk. After identifying, the project team must assess the issue, conduct a risk analysis, then analyze to take action. It has to be monitored to watch over the risks in the project. In knowing the risks in a project, the organization will be equipped to better respond to problems that may arise.

4. Project Closure Report

As the project comes to a finish, a project closure report signifies its completion. As a project manager submits a project closure report, this implies that finance and resources will no longer be needed in the project and will be back to basic when the project wasn't yet implemented. Eventually, after a project, everything will be normal. A project closure report includes budget, schedules, change management, quality management, risk and issue management, resource management, lessons learned, and feedback.

5. Other Metrics

This can be included if there are other points of interest that were not covered in the project status report. If there are any unseen matters during the project, this can be further discussed in the project closure report.

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