Struggling to create a memo from scratch? Make your memos formal yet creative and eye-catching so that your announcements, requests, suggestions, etc. can catch the attention of your recipient with the use of our simple memo templates that contain original suggestive heading and content, which are highly editable according to your own specifications. They are well-structured and well-formatted and are available in a lot of file formats, namely Google Docs, MS Word, and Apple Pages, making it convenient for you to edit the file using a compatible software application of your own preferences. You cannot find a template as great as ours anywhere else on the internet. So, do not waste another second, and download our 100% customizable premium templates right away!

What Is a Memo?

A memorandum, or memo, is a written message used in a business office or institution. In law, it pertains to a record of the terms of a contract or transaction, for example, memorandum of understanding, memorandum of association, and memorandum of agreement. Other formats may include briefing notes, reports, letters, and binders. It can serve a lot of purposes, such as conveying information, informing decisions, sending announcements, making a request, replying to an inquiry, suggesting an idea, proposing a solution, or presenting an informal report. While the traditional memos are created using pens and papers, nowadays, digital ones have become commonly known because note-taking can easily be done and memos can be created using a lot of digital tools and apps, such as notepad, notes app, and memo app and can immediately be disseminated or shared through Google notes, iCloud notes, and any other similar apps.

How to Write a Simple Memo

1. Write the Header

In your heading, it must contain the word "Memorandum" or "Memo" in order for the document to be set apart and be easily distinguished when piled up with other types of documents. You must also include the details of the sender and the recipient, date of the issuance of the memo, and the subject or topic discussed in the memo.

2. State Your Purpose

In the first paragraph of your memo, state clearly the purpose of your sample memo which can be one or more of the purposes presented above. To reiterate, the purpose of a memo can be for sending announcements, informal report, or other information, suggesting an idea or solution, making a request, among others. You must begin your sentence with phrases such as "This is to inform you" or "I am writing to request" or other sentences that directly present your purpose. Take note that you must introduce your most critical information in the first part, and use the subsequent paragraphs to deliver the details.

3. Provide Supporting Statement

Then, in the second paragraph, provide a supporting statement or context to your purpose. For example, if you are sending a suggestion to the staff for a certain improvement in your department, you may state the advantages that the department, as well as the company, can benefit.

4. Include Specific Request

If your suggestion or request requires participation from each employee, you might want to include the specific action that you want the employees to take in the third paragraph. You may also include how you hope the recipient would handle the news or whether you are expecting them to do something in response to your memo.

5. Proofread and Finalize

Lastly, before sending your memo physically or through emails, proofread your work and check if there are misspelling and grammatical errors. Review your key points and statement, and make sure that you did not miss anything important. Finalize and polish everything before you save, print, and send your file.

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