Even though people only use them in formal events, invitations are actually useful in all sorts of events, formal or not. Although there are times wherein people choose to forgo with the use of invitations in casual events, it is actually more practical to use them, the invitees can even keep them as a souvenir.
The reason why people would rather invite people by phone is that preparing and sending invitations require time and effort. Thankfully, we have a collection of event invitation templates below that you can download, and we also have some guidelines to help you out in the process.
Elements of a Good Event Invitation
- Host’s Name: All events have a host, and it may either be an individual, an organization, or a business. These hosts are responsible for making the event possible, but they don’t necessarily have to be the person planning that event. The name of the host should be written on the event invitation, and it should be placed on the top or written using a highly distinguishable font to make it noticeable.
- Honoree’s Name: While the host refers to the person or entity who put together the event, the honoree refers to the individual or entity who is the reason behind why the event is held in the first place. Though this is not entirely necessary in all sorts of events, it the event is held in honor of someone, it is best to mention their name on the formal event invitation.
- Request Statement: This is the statement that’s found mainly on the message of the invitation, and it is where the host expresses their request for the reader to attend the event.
- Date and Time: Depending on the theme of the event, there are actually two ways of writing the date and time on an invitation. There is one way of writing it formally, which is to spell out the date and time in complete words, and then there is the informal way of writing, which allows the use of abbreviations and numbers.
- Venue: The venue refers to the location where the event is going to take place, and it can either be written by mentioning only the name of the place, or by writing the entire street address. Though writing both is the best option, you may also be allowed to include a small map of where the venue is located.
- Dress Code: Also, this may depend on the theme of the event because almost always, formal events require their guests to wear business attire or anything that’s considered formal. For casual events, indicating the dress code is not needed unless the type of event deems it necessary, such as a costume for Halloween parties and a bathing suit for pool parties.
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How to Create an Event Invitation
1. Choose a theme for your invitations, and make sure that your theme matches with the theme of your event. Whatever theme you have settled with, keep that in mind while designing your event invitation.
2. After you have chosen your theme, write a draft of your event invitation, you might also want to make a rough sketch of the layout. While this may seem like a lot of effort or may take time to do, it will actually pay off at the end.
3. Choose the appropriate size for your invitations, you can either go big or small, it all depends on your preference. A list of the different invitation sizes is provided below for reference, check that out to help you decide on the size of your event invitation cards.
4. After you have decided on the size, choose whether you want your invitations to be vertically or horizontally oriented. However, if you choose the latter, you might still end up with a vertically oriented card since you will need to fold it, though you are still allowed to have it in a horizontal orientation if you want, just make sure it will fit the envelope if ever you’re using one.
5. The next step that you will need to take is to download a template from the internet, in fact, you’ll find all sorts of event invitation templates on the internet. But then again, why go someplace else when our website already has everything you need to make your own event invitations? Our website—this article, in particular—has a collection of high quality and fully downloadable event invitation templates, they’re all here.
6. After downloading a template, you can’t use it right off the bat yet, you will still need to edit it. Fortunately, these invitation templates are guaranteed to be fully editable while still keeping its quality as sharp as its original file. There are a lot of things you can do during this step, you can add more elements to the design, remove preset elements, or rearrange them on the design.
7. The last step in the process is finalizing the design and proofreading the content of the event invitation. If you think it already looks perfect and free of any errors, you can proceed to have it printed out or sent via email. But if you think the design still needs to be worked on, then do the necessary changes.
Simple Tips for an Excellent Event Invitation Layout
- The type of font can actually help in creating a dramatic impact to your event invitations, and that alone is a good reason to choose your font properly. While you may be allowed to use only one font for the entire invitation, it is best to choose between two to three types if you have headings and body text.
- The use of colors can complement the other elements on the design, so don’t shy away from using them. Experiment on the use of colors, some combinations look better than others but make sure that the colors don’t result in making the end product look cluttered or chaotic.
- When adding photos, illustrations, or any graphical elements on the design, make sure that they match the look and feel of the overall event invitation design.
Types of Invitations
- Handwritten Invitations: If you wish to go the extra mile with your invitations, then why not make them handwritten? While this may take a lot of effort and time to do, the end result will indeed be something that’s worth treasuring. Handwritten invitations are perfect for events that are private and are attended by no more than 50 people. Examples of these events include luncheon events and small dinner parties.
- Electronic Invitations: Almost everything nowadays is done on computers or sent through the internet, and while it may seem a faster and more practical way of doing it, the essence of exerting the needed effort is no longer seen. But nevertheless, there will always be times wherein we will need to make use of technology to do or send something. A good example would be if the host wishes to invite people that are far from them or will still need to travel.
- Formal Invitations: From the name itself, this type of invitations are intended for formal events such as weddings, anniversary celebrations, business grand openings, and debuts. These invitations are notable for being clean and organized and use elegant fonts such as serif or script. And as mentioned in the list of elements section, formal invitations require that you don’t use numbers and abbreviations, and you spell out the date and time completely.
- Casual Invitations: And if there are formal invitations, there are also casual ones. These invitations are intended for casual events such as birthday parties, dinner parties, and other casual gatherings. And lastly, this type of invitations will allow you to use abbreviations and numbers when writing the date, time, and address.
Sizes of Invitations
- Standard: 5.13″ x 7″ (Folded); 10.5″ x 7″ (Unfolded)
- A1: 3.5″ x 4.88″ (Folded); 7″ x 4.88″ (Unfolded)
- A2: 4.25″ x 5.5.” (Folded); 8.5″ 5.5″ (Unfolded)
- A6: 4.5″ x 6.25″ (Folded); 9″ x 6.25″ (Unfolded)
- A8: 5.38″ x 7.88″ (Folded); 10.63″ x 7.88″ (Unfolded)
- A9: 5.63″ x 8.63″ (Folded); 11.5″ x 8.63″ (Unfolded)
- A10: 5.88″ x 9.25″ (Folded); 11.75″ x 9.25″ (Unfolded)
- Small Square: 5.5″ x 5.5″ (Folded); 5.5″ x 11″ (Unfolded)
- Medium Square: 6.25″ x 6.25″ (Folded); 6.25″ x 12.5″ (Unfolded)
- Large Square: 6.75″ x 6.75″ (Folded); 6.75″ x 13.5″ (Unfolded)
FAQs about Invitations
What is an event invitation?
An event invitation is a written request given to a person to formally inform them that an event host is expecting their presence. Just like most invitations, these are written on a paper or card stock, which is then referred to as invitation cards.
How can you save money on invitations?
Most printing businesses would offer discounts if you order in bulk. This way, you’ll be able to get more and spend less.
If you’re wondering whether these event invitation templates are indeed worth downloading, this would probably be the best time to inform you that not only are these templates downloadable, but they’re also fully editable. You will never go wrong with these templates, which is why you should start downloading one now.