96+ Request Letter Samples – PDF, Word, Apple Pages, Google Docs
Need to make a direct inquiry to an embassy for a visa or ask for a raise/day off? This is where a request letter comes in. With the onset of professionalism in a business environment, sample policies on certain business actions and communication forms within a working environment entail the use of a formal type of documents. One of which is a professional request letter which is a tool used to get approval for certain business activities. A letter requesting to submit documents or a character reference from an individual is one example of this formal document. Whether it’s a request letter for a refund, salary increase, medical records, or cancellation, we have a template perfect for you.
Restaurant Rent Reduction Request Letter Template
Refusal of Request for Letter of Recommendation Template
Free Simple Request Letter Template
Writing a request letter requires the use of a format or an outline that is professional. The following request letter samples present variations of request letters applicable for different request purposes that you can peruse and download for your utilization.
Free Formal Request Letter Template
Free Request Letter Format
What is a Request Letter?
A request letter is a document written to request from an entity for particular pieces of information, permission, or favor for a certain matter. This letter is a formal letter that needs to be created with politeness. You can look into a variety of request letter templates in PDF format available on this website for your perusal.
Free Reference Request Letter Template
Free Professional Request Letter Template
Free Payment Request Letter Template
Free Scholarship Request Letter
Free Request Letter for Leave Template
What is the Basic Request Letter Format?
1. Letter Recipient
Information on the recipient of the request letter is written first comprising of the recipient’s name and address. The recipient is addressed by name on the opening salutation or greeting on the letter. You may also see work from home request letter templates.
2. Subject of the Request
A phrase is indicated before the content indicating what the request is. You may also see request letters in word.
Free Transfer Request Letter Template
Free Request Letter for Job Template
Free Information Request Letter Template
Free Donation Request Letter Template
Holiday Request Letter Template
Internship Request Letter Template
Loan Request Letter Template
Sponsorship Request Letter
Request Letter for Team Sponsorship with Introduction
3. Content of the Letter
This pertains to the explanation relevant to what the request is and why the approval is needed. Content of the printable letter includes the following:
- In the opening paragraph, you are to provide an introduction of yourself and the nature of the request. Then, you can give sufficient details to help the reader understand your request. You may also see information letter templates.
- To close the letter, a closing paragraph request must contain the date with which a response from the recipient is needed after reiterating your request. You may also see formal letters.
4. Complimentary Close
Write a sincere closing greeting and affix your name and signature at the end of the reference letter.
Transfer Request Letters
Request for Location Transfer
Request for Fund Transfer
Leave Request Letters
Sincere Closing Paragraph Request for Annual Leave
Request for Leave of Absence
Cover Letter for Leave Request
Letter for Maternity Leave with Medical Records
Request Letter Samples Template Types
The following are the types of request simple letter templates as provided on this website for you to browse through:
1. Sponsorship Request Letters
Usually found together with the sponsorship proposal, this type of request letter sample template provides an overview of the need for sponsorship.
2. Transfer Request Letters
Transfers on location for employees are created with the outline presented on this letter template similar to requests for fund transfers.
3. Leave Request Letters
This is one of the common request letter formats used by various individuals when filing for paid absences such as maternity leave, sick leave, or vacation leave letter,
4. Promotion Request Letters
Promotion of employees is subject to approval by top management after submission of this type of request letter sample template.
5. Formal Request Letters
These sample letter reference templates are basic formal request letter outlines procured by businesses as seen on the following:
- Meeting Request – This request letter is used to request a meeting with the executives or with a prospective business client. You may also see Request Letter for Approval PDF Templates.
- Permission Request – Most request letters comprise of individuals requesting approval or permission. You may also see donation letters in word.
Donation Request Letters
Silent Auction Donation with Ending Request Letter
Non Profit Donation Prize Request
Asking Request for Charity Donation
Formal Request Letters
Sample Meeting Request Letter
Formal Request for Permission
6. Loan Request Letters
When applying for a loan from lending institutions, the loan application letter must procure this type of request letter template together with the needed requirement for the loan application.
7. Donation Request Letters
Similar to how sponsorship and request grant letters are used, this type of request letter sample template is procured by nonprofit organizations to ask for nonprofit donations from companies or government agencies. You may also see fundraising letters.
8. Quotation Request Letters
Buyers ask for product quotations from suppliers with the use of this request letter template.
9. Payment Request Letters
This request letter sample template is a tool used by sellers to remind their customers of their due payments.
10. Recommendation Request Letters
Information on this type of letter template focuses on an individual’s recommendation of an entity to the recipient of the request letter. You may also see transfer letters.
11. Budget Request Letters
Budgets of companies for certain events or projects must be requested and approved by the top management requiring the submission of this type of request letter sample template. You may also see permission letters.
Promotion Request Letters
Request for Employee Promotion with Salary Increase
Sample Request for Raise Promotion
Meeting Request Letters
Sample Business Meeting Request
Request for Meeting Appointment
Day Off Meeting Request Confirmation Letter
Loan Request Letters
Request for Personal Loan
Small Bank Loan Request
Loan Payoff Request
How to Make a Formal Request Letter?
With the use of the request letter sample on this website as a guide, here are the steps on how to make a formal request letter similar to the provided request letter templates:
1. Use a semi-block or block format
When it comes to formal personnel letters, it is vital to use a semi-block or block letter format for the request letter.
2. Provide your contact information and the recipient’s details as header
3. Write the subject of the request letter
To give the reader the gist of the letter, write a phrase as a reference to the recipient when they open the request letter. You may also see appointment request letters.
Quotation Request Letter
Request for Price Quotation
Payment Request Letters
Sample Request for Payment
Advance Payment Request with Cancellation
Request for Payment Increase
4. Give a proper opening salutation
It is vital for letters such as the request letter and the sample appointment request letter to give a formal and a personal but polite opening salutation. You may also see sponsorship letters.
5. Explain in concise statements the request
In the body of the request letter, introduce yourself and the request along with elaborations relevant to the request. Express your thanks and your hope for a positive response at the end of the request letter. You may also see statement letter templates.
6. Close the letter with sincerity
Use a complimentary close that is sincere and polite together with your name and signature as the maker of the request letter. You may also see loan letter templates.
Recommendation Request Letters
Request Letter for College Recommendation
Request for Recommendation for College Admission
Permission Request Letters
Sample Permission Request Letter
Permission Request Letter to Principal
Sample Letter for Copyright Permission
Budget Request Letters
Request for Budget Approval
Budget Modification Request Letter
Request for Additional Budget
Vacation Request Letters
Request for Annual Vacation
Request for Vacation Leave Embassy for Visa
Request Letter for Emergency Vacation
Grant Request Letter
Request for Grant Extension
Refund Request Letter Template
Direct Inquiry Request Letter Format Template
General Tips for Writing Request Letters
Here are the tips you must take into account when you write request letters with reference samples on this website like the donation volunteer letter templates.
1. Keep the request letter short and on point
It is better to make the request letter short containing direct sentences for the recipient to better understand your point. This is evident even on request letter templates in pages available on this site.
2. Make sure there are no errors upon submission
Give the effort to proofread your request letter to correct typographical and grammatical mistakes before submission of the letter. You may also see financial letter templates.
3. Maintain professionalism and basic courtesy
Keep a professional and polite tone from the start to the end of the request letter. You may also see professional letter templates.
4. Provide an enclosure when documents are required
In cases where there is a need for supporting documents, indicate an enclosure section at the bottom of the letter with a list of the files submitted with the request letter. You may also see our request letters to banks.
Request letters are essential forms of communication between stakeholders of an organization. This letter must be properly written to send the content of the request. You may also see scholarship application letters.