79+ Request Letter Samples – PDF, Word, Apple Pages, Google Docs

With the onset of professionalism in a business environment, sample policies on certain business actions and communication forms within a working environment entail the use of formal type of documents. One of which is a professional request letter which is a tool used to get approval for a certain business activity. A letter requesting a character reference from an individual is one example of this formal document.

Writing a request letter requires the use of a format or an outline that is professional in nature. The following request letter samples presents variations of request letters applicable for different request purposes that you can peruse and download for your utilization.

Free Simple Request Letter Template

free simple request letter template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Free Download

Free Formal Request Letter Template

free formal request letter template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Download

Free Request Letter Format

free request letter format
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Free Download

What is a Request Letter?

A request letter is a document written for the intention of requesting from an entity for particular pieces of information, permission or favor for a certain matter. This letter is a formal letter which needs to be created with politeness. You can look into a variety of request letter templates in PDF format available on this website for your perusal.

Free Reference Request Letter Template

free reference request letter template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Free Download

Free Professional Request Letter Template

free professional request letter template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Download

Free Payment Request Letter Template

free payment request letter template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Free Download

Free Scholarship Request Letter

free scholarship request letter template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Download

Free Request Letter for Leave Template

free request letter for leave template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Free Download

What is the Basic Request Letter Format?

For starters, here is the basic request letter format you can follow when you write a request letter like the request for recommendation letter templates:

1. Letter Recipient

Information on the recipient of the request letter is written first comprising of the recipient’s name and address. The recipient is addressed by name on the opening salutation or greeting on the letter. You may also see certification request letter templates.

2. Subject of the Request

A phrase is indicated before the content indicating what the request is. You may also see job request letters in Doc.

Free Transfer Request Letter Template

free transfer request letter template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Free Download

Free Request Letter for Job Template

free request letter for job template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Free Download

Free Information Request Letter Template

free information request letter template
Details
File Format
  • microsoft word
  • Apple pages
  • Google docs

Download

Sponsorship Request Letter

Request Letter for Team Sponsorship

Details
File Format
  • PDF

Size: 135 KB

Download

3. Content of the Letter

This pertains to the explanation relevant to what the request is and why the approval is needed. Content of the letter includes the following:

  • In the opening paragraph, you are to provide an introduction of yourself and the nature of the request. Then, you can give sufficient details to help the reader understand your request. You may also see information request letter templates.
  • To close the letter, a closing paragraph must contain the date with which a response from the recipient is needed after reiterating your request. You may also see formal request letters.

4. Complimentary Close

Write a sincere closing greeting and affix your name and signature at the end of the reference request letter.

Transfer Request Letters

Request for Location Transfer

Details
File Format
  • PDF

Size: 65 KB

Download

Request for Fund Transfer

Details
File Format
  • PDF

Size: 6 KB

Download

Leave Request Letters

Request for Annual Leave

Details
File Format
  • DOC

Size: 11 KB

Download

Request for Leave of Absence

Details
File Format
  • DOC

Size: 3 KB

Download

Cover Letter for Leave Request

Details
File Format
  • DOC

Size: 7 KB

Download

Letter for Maternity Leave

Details
File Format
  • DOC

Size: 6 KB

Download

Request Letter Samples Template Types

The following are the types of request letter sample templates as provided on this website for you to browse through:

1. Sponsorship Request Letters

Usually found together with the sponsorship proposal, this type of request letter sample template provides an overview of the need for sponsorship.

2. Transfer Request Letters

Transfers on location for employees are created with the outline presented on this letter template similar to request for fund transfers.

3. Leave Request Letters

This is one of the common request letter formats used by various individuals when filing for paid absences such as maternity leave, sick leave, or vacation leave.

4. Promotion Request Letters

Promotion of employees are subject of approval by top management after submission of this type of request letter sample template.

5. Formal Request Letters

These sample letter templates are basic formal request letter outlines procured by business as seen on the following:

  • Meeting Request – This request letter is used to request for a meeting with the executives or with a prospective business client. You may also see request letter templates of leave.
  • Permission Request – Most request letters comprise of individuals requesting for approval or permission. You may also see donation letters.

Donation Request Letters

Silent Auction Donation Request

silent auction donation request letter
Details
File Format
  • PDF

Size: 98 KB

Download

Donation Prize Request

Details
File Format
  • PDF

Size: 87 KB

Download

Request for Charity Donation

Details
File Format
  • DOC

Size: 10 KB

Download

Formal Request Letters

Sample Meeting Request Letter

Details
File Format
  • PDF

Size: 36 KB

Download

Formal Request for Permission

Details
File Format
  • PDF

Size: 276 KB

Download

6. Loan Request Letters

When applying for a loan from lending institutions, the loan application must procure this type of request letter template together with the needed requirement for the loan application.

7. Donation Request Letters

Similar to how sponsorship and grant request letters are used, this type of request letter sample template is procured by non profit organizations to ask for donations from companies or government agencies. You may also see principal request letters.

8. Quotation Request Letters

Buyers ask for product quotations from suppliers with the use of this request letter template.

9. Payment Request Letters

This request letter sample template is a tool used by sellers to remind their customers of their due payments.

10. Recommendation Request Letters

Information on this type of letter template focuses on a individual’s recommendation of an entity to the recipient of the request letter. You may also see transfer request letters.

11. Budget Request Letters

Budgets of companies for certain events or projects must be requested and approved by the top management requiring the submission of this type of request letter sample template. You may also see permission request letters.

Promotion Request Letters

Request for Employee Promotion

Details
File Format
  • DOC

Size: 80 KB

Download

Sample Request for Promotion

sample request letter for promotion
Details
File Format
  • DOC

Size: 10 KB

Download

Meeting Request Letters

Sample Business Meeting Request

Details
File Format
  • PDF

Size: 79 KB

Download

Request for Meeting Appointment

Details
File Format
  • DOC

Size: 10 KB

Download

Meeting Request Confirmation Letter

Details
File Format
  • DOC

Size: 11 KB

Download

Loan Request Letters

Request for Personal Loan

Details
File Format
  • DOC

Size: 13 KB

Download

Small Bank Loan Request

Details
File Format
  • DOC

Size: 3 KB

Download

Loan Payoff Request

Details
File Format
  • PDF

Size: 72 KB

Download

How to Make a Formal Request Letter?

With the use of the request letter sample on this website as guide, here are the steps on how to make a formal request letter similar to the provided request letter templates:

1. Use a semi-block or block format

When it comes to formal letters, it is vital to use a semi-block or block letter format for the request letter.

2. Provide your contact information and the recipient’s details as header

Together with the letter date, provide your name and the recipient’s name and address as the letterhead of the request letter. You may also see location transfer letters.

3. Write the subject of the request letter

To give the reader the gist of the letter, write a phrase as reference to the recipient when he open the request letter. You may also see company bonus request letters.

Quotation Request Letter

Request for Price Quotation

Details
File Format
  • DOC

Size: 2 KB

Download

Payment Request Letters

Sample Request for Payment

Details
File Format
  • PDF

Size: 64 KB

Download

Advance Payment Request

Details
File Format
  • PDF

Size: 111 KB

Download

Request for Payment Increase

Details
File Format
  • DOC

Size: 3 KB

Download

4. Give a proper opening salutation

It is vital for letters such as the request letter and the sample appointment request letter to give a formal and a personal but polite opening salutation. You may also see examples of sponsorship letters.

5. Explain in concise statements the request

On body of the request letter, introduce yourself and the request along with elaborations relevant to the request. Express your thanks and your hope for a positive response at the end of the request letter. You may also see letter format templates.

6. Close the letter with sincerity

Use a complimentary close that is sincere and polite together with your name and signature as the maker of the request letter. You may also see loan letter templates.

Recommendation Request Letters

Request Letter for College Recommendation

Details
File Format
  • PDF

Size: 385 KB

Download

Request for Recommendation for College Admission

Details
File Format
  • PDF

Size: 169 KB

Download

Permission Request Letters

Sample Permission Request Letter

Details
File Format
  • DOC

Size: 10 KB

Download

Permission Request Letter to Principal

Details
File Format
  • PDF

Size: 34 KB

Download

Sample Letter for Copyright Permission

Details
File Format
  • PDF

Size: 59 KB

Download

Budget Request Letters

Request for Budget Approval

Details
File Format
  • PDF

Size: 33 KB

Download

Budget Modification Request Letter

Details
File Format
  • PDF

Size: 84 KB

Download

Request for Additional Budget

Details
File Format
  • PDF

Size: 4 KB

Download

Vacation Request Letters

Request for Annual Vacation

Details
File Format
  • PDF

Size: 1 MB

Download

Request for Vacation Leave

Details
File Format
  • DOC

Size: 2 KB

Download

Request Letter for Emergency Vacation

Details
File Format
  • DOC

Size: 10 KB

Download

Grant Request Letter

Request for Grant Extension

Details
File Format
  • DOC

Size: 6 KB

Download

General Tips for Writing Request Letters

Here are the tips you must take into account when you write request letters with reference samples on this website like the donation request letter templates:

1. Keep the request letter short and on point

It is better to make the request letter short containing direct and straightforward sentences for the recipient to better understand your point. This is evident even on free request letter templates available in this site.

2. Make sure there are no errors upon submission

Give effort to proofread your request letter to correct typographical and grammatical mistakes before submission of the letter. You may also see financial letter templates.

3. Maintain professionalism and basic courtesy

Keep a professional and polite tone from the start to end of the request letter. You may also see vacation letter templates.

4. Provide an enclosure when documents are required

In cases where there is a need for supporting documents, indicate an enclosure section at the bottom of the letter with a list of the files submitted with the request letter. You may also see request letter to bank.

Request letters are essential forms of communication between stakeholders of an organization. This letter must be properly written in order to send the content of the request. You may also see scholarship application letters.

You may also like

up_arrow

Read More Articles about

BusinessLetters