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96+ Request Letter Samples – PDF, Word, Apple Pages, Google Docs

Need to make a direct inquiry to an embassy for a visa or ask for a raise/day off? This is where a request letter comes in. With the onset of professionalism in a business environment, sample policies on certain business actions and communication forms within a working environment entail the use of a formal type of documents. One of which is a professional request letter which is a tool used to get approval for certain business activities. A letter requesting to submit documents or a character reference from an individual is one example of this formal document. Whether it’s a request letter for a refund, salary increase, medical records, or cancellation, we have a template perfect for you.

119+ FREE & Premium Request Letter Templates - Download NOWBeautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.

Restaurant Rent Reduction Request Letter Template

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Refusal of Request for Letter of Recommendation Template

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Free Simple Request Letter Template

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Writing a request letter requires the use of a format or an outline that is professional. The following request letter samples present variations of request letters applicable for different request purposes that you can peruse and download for your utilization.

Free Formal Request Letter Template

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Free Request Letter Format

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What is a Request Letter?

A request letter is a document written to request from an entity for particular pieces of information, permission, or favor for a certain matter. This letter is a formal letter that needs to be created with politeness. You can look into a variety of request letter templates in PDF format available on this website for your perusal.

Free Reference Request Letter Template

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Free Professional Request Letter Template

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Free Payment Request Letter Template

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  • Microsoft Word
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Free Scholarship Request Letter

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  • Microsoft Word
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Free Request Letter for Leave Template

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  • Microsoft Word
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What is the Basic Request Letter Format?

For starters, here is the basic request letter pages format you can follow when you write a request letter like the request for recommendation letter templates:

1. Letter Recipient

Information on the recipient of the request letter is written first comprising of the recipient’s name and address. The recipient is addressed by name on the opening salutation or greeting on the letter. You may also see work from home request letter templates.

2. Subject of the Request

A phrase is indicated before the content indicating what the request is. You may also see request letters in word.

Free Transfer Request Letter Template

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Free Request Letter for Job Template

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  • Microsoft Word
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Free Information Request Letter Template

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Free Donation Request Letter Template

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  • Microsoft Word
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Holiday Request Letter Template

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Internship Request Letter Template

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Loan Request Letter Template

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Sponsorship Request Letter

Request Letter for Team Sponsorship with Introduction

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  • PDF

Size: 135 KB

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3. Content of the Letter

This pertains to the explanation relevant to what the request is and why the approval is needed. Content of the printable letter includes the following:

  • In the opening paragraph, you are to provide an introduction of yourself and the nature of the request. Then, you can give sufficient details to help the reader understand your request. You may also see information letter templates.
  • To close the letter, a closing paragraph request must contain the date with which a response from the recipient is needed after reiterating your request. You may also see formal letters.

4. Complimentary Close

Write a sincere closing greeting and affix your name and signature at the end of the reference letter.

Transfer Request Letters

Request for Location Transfer

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  • PDF

Size: 65 KB

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Request for Fund Transfer

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  • PDF

Size: 6 KB

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Leave Request Letters

Sincere Closing Paragraph Request for Annual Leave

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  • DOC

Size: 11 KB

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Request for Leave of Absence

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  • DOC

Size: 3 KB

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Cover Letter for Leave Request

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  • DOC

Size: 7 KB

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Letter for Maternity Leave with Medical Records

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  • DOC

Size: 6 KB

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Request Letter Samples Template Types

The following are the types of request simple letter templates as provided on this website for you to browse through:

1. Sponsorship Request Letters

Usually found together with the sponsorship proposal, this type of request letter sample template provides an overview of the need for sponsorship.

2. Transfer Request Letters

Transfers on location for employees are created with the outline presented on this letter template similar to requests for fund transfers.

3. Leave Request Letters

This is one of the common request letter formats used by various individuals when filing for paid absences such as maternity leave, sick leave, or vacation leave letter,

4. Promotion Request Letters

Promotion of employees is subject to approval by top management after submission of this type of request letter sample template.

5. Formal Request Letters

These sample letter reference templates are basic formal request letter outlines procured by businesses as seen on the following:

  • Meeting Request – This request letter is used to request a meeting with the executives or with a prospective business client. You may also see Request Letter for Approval PDF Templates.
  • Permission Request – Most request letters comprise of individuals requesting approval or permission. You may also see donation letters in word.

Donation Request Letters

Silent Auction Donation with Ending Request Letter

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  • PDF

Size: 98 KB

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Non Profit Donation Prize Request

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  • PDF

Size: 87 KB

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Asking Request for Charity Donation

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  • DOC

Size: 10 KB

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Formal Request Letters

Sample Meeting Request Letter

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Size: 36 KB

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Formal Request for Permission

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Size: 276 KB

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6. Loan Request Letters

When applying for a loan from lending institutions, the loan application letter must procure this type of request letter template together with the needed requirement for the loan application.

7. Donation Request Letters

Similar to how sponsorship and request grant letters are used, this type of request letter sample template is procured by nonprofit organizations to ask for nonprofit donations from companies or government agencies. You may also see fundraising letters.

8. Quotation Request Letters

Buyers ask for product quotations from suppliers with the use of this request letter template.

9. Payment Request Letters

This request letter sample template is a tool used by sellers to remind their customers of their due payments.

10. Recommendation Request Letters

Information on this type of letter template focuses on an individual’s recommendation of an entity to the recipient of the request letter. You may also see transfer letters.

11. Budget Request Letters

Budgets of companies for certain events or projects must be requested and approved by the top management requiring the submission of this type of request letter sample template. You may also see permission letters.

Promotion Request Letters

Request for Employee Promotion with Salary Increase

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  • DOC

Size: 80 KB

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Sample Request for Raise Promotion

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Size: 10 KB

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Meeting Request Letters

Sample Business Meeting Request

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Size: 79 KB

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Request for Meeting Appointment

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  • DOC

Size: 10 KB

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Day Off Meeting Request Confirmation Letter

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  • DOC

Size: 11 KB

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Loan Request Letters

Request for Personal Loan

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  • DOC

Size: 13 KB

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Small Bank Loan Request

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  • DOC

Size: 3 KB

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Loan Payoff Request

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  • PDF

Size: 72 KB

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How to Make a Formal Request Letter?

With the use of the request letter sample on this website as a guide, here are the steps on how to make a formal request letter similar to the provided request letter templates:

1. Use a semi-block or block format

When it comes to formal personnel letters, it is vital to use a semi-block or block letter format for the request letter.

2. Provide your contact information and the recipient’s details as header

Together with the letter date, provide your name and the recipient’s name and address as the letterhead of the request letter. You may also see transfer letters in pdf.

3. Write the subject of the request letter

To give the reader the gist of the letter, write a phrase as a reference to the recipient when they open the request letter. You may also see appointment request letters.

Quotation Request Letter

Request for Price Quotation

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Size: 2 KB

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Payment Request Letters

Sample Request for Payment

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Size: 64 KB

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Advance Payment Request with Cancellation

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Size: 111 KB

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Request for Payment Increase

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Size: 3 KB

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4. Give a proper opening salutation

It is vital for letters such as the request letter and the sample appointment request letter to give a formal and a personal but polite opening salutation. You may also see sponsorship letters.

5. Explain in concise statements the request

In the body of the request letter, introduce yourself and the request along with elaborations relevant to the request. Express your thanks and your hope for a positive response at the end of the request letter. You may also see statement letter templates.

6. Close the letter with sincerity

Use a complimentary close that is sincere and polite together with your name and signature as the maker of the request letter. You may also see loan letter templates.

Recommendation Request Letters

Request Letter for College Recommendation

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Size: 385 KB

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Request for Recommendation for College Admission

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Size: 169 KB

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Permission Request Letters

Sample Permission Request Letter

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Size: 10 KB

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Permission Request Letter to Principal

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Size: 34 KB

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Sample Letter for Copyright Permission

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Size: 59 KB

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Budget Request Letters

Request for Budget Approval

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Size: 33 KB

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Budget Modification Request Letter

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Size: 84 KB

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Request for Additional Budget

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Size: 4 KB

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Vacation Request Letters

Request for Annual Vacation

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  • PDF

Size: 1 MB

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Request for Vacation Leave Embassy for Visa

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  • DOC

Size: 2 KB

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Request Letter for Emergency Vacation

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  • DOC

Size: 10 KB

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Grant Request Letter

Request for Grant Extension

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  • DOC

Size: 6 KB

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Refund Request Letter Template

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Size: 6 KB

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Direct Inquiry Request Letter Format Template

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  • PDF

Size: 20 KB

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General Tips for Writing Request Letters

Here are the tips you must take into account when you write request letters with reference samples on this website like the donation volunteer letter templates.

1. Keep the request letter short and on point

It is better to make the request letter short containing direct sentences for the recipient to better understand your point. This is evident even on request letter templates in pages available on this site.

2. Make sure there are no errors upon submission

Give the effort to proofread your request letter to correct typographical and grammatical mistakes before submission of the letter. You may also see financial letter templates.

3. Maintain professionalism and basic courtesy

Keep a professional and polite tone from the start to the end of the request letter. You may also see professional letter templates.

4. Provide an enclosure when documents are required

In cases where there is a need for supporting documents, indicate an enclosure section at the bottom of the letter with a list of the files submitted with the request letter. You may also see our request letters to banks.

Request letters are essential forms of communication between stakeholders of an organization. This letter must be properly written to send the content of the request. You may also see scholarship application letters.

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