Grant Letter Templates

If You are Applying for an Academic Scholarship Grant for College, Requesting for a Government Support Grant for the Performance of Your Project, Aiming for an Employee Work Grant, or Simply Wanting to Say Thank You for Receiving a Grant, Download’s Free Grant Letter Templates to Help Make Drafting Your Letter Quick and Easy.See more

Landing a grant is important in organizations, especially nonprofits that need cash to meet their goals. Most grants have specific requirements for their applicants. It means each grant letter should be customized for each grant committee so that you can discuss your points properly. Our website offers you different grant cover letter templates that you can use for your document. Simply download the template in any of the available file formats and edit accordingly. So what are you waiting for, sign up and subscribe now to gain access to our grant letter templates!

How to Write a Grant Letter?

When asking for grants from different organizations, focus mostly on your grant proposal. However, many make the mistake of putting little importance to their grant cover letters, ending up with sloppy ones that could cost them their grants. Here are some tips to help you write your next grant letter:

1. Be Formal

Use a formal letterhead as this would help introduce your organization to the right people. You will also want to put the same dates on the cover letter as well a the grant application to make the package look more consistent. When addressing the recipient, use a personal title followed by the last name. Using the general phrase “To Whom This May Concern” makes the letter look sloppy.

2. Introduce Your Organization

Introduce your organization and tell the potential guarantor how much money you’re going to need and why. Include other details such as the purpose of your organization and what it does, as well as research-based points that show the importance of your proposal. Do not assume that the reader knows plenty about the issues you are raising so make sure that your descriptions are easy to understand.

3. State Your Project’s Purpose

Take time to write your project’s purpose and how it will fit with the organization’s mission or funding priorities. Use one to two paragraphs to discuss the project, and discuss the funding partnership. Focus on data to present to potential donors when necessary, and walk them through the process of how you will achieve the goals and objectives you’ve set out.

4. Put Everything Together

Make sure that you put your proposal together with a cover sheet and the cover letter. Make sure that you print the documents in high-quality paper, and that the documents are ready: details are fact-checked and that the overall package has been edited thoroughly to avoid looking sloppy in the eyes of your future guarantors.


  • What is a grant letter?

      A grant letter describes your organization and its goals, details your project, and states your monetary request for sponsorship.

  • What are the types of grant funding?

      There are four types of grant funding: competitive grants, formula grants, continuation grants, and pass-through grants. It is a good idea to figure out what type of grant funding you need for your project so that you may include the details in your grant letter.

  • How do I find grant funding?

      The federal government has an information website that helps you find different funding sources. You may simply visit the website at and find open grant opportunities that will help you fund your project.

  • Do you need to pay back grants?

      No. Grants are considered to be gift aids and financial assistance based on the need of the organization. Grants are meant to help an organization financially without the threat of having finances pulled due to non-payment.

  • Are there personal grants?

      Grants may be available for individuals, however, they are very limited as most funding opportunities are for organizations.