- File Formats
If you are running any for-profit establishment offering products or services, a vital item in your paperwork drawer will invariably be invoice templates. Invoices are what you will call the forms you use to bill clients for availing of your services or ordering commodities from you. You might even send invoices to formally charge someone with a damage fee.
Invoices are nonnegotiable commercial instruments, and so you will want them to have all the right details. If you’re not sure what those details are, or you know the details and want an easy layout for them, look no further. Scroll down and see what invoice suits your needs. You can download all this for free.
A receipt, or a bill of sale, is another nonnegotiable part of any official, documented transaction. It, like the invoice, is a record of certain basic details that it shares in common with your typical invoice:
The main difference between the invoice and the receipt (or bill of sale) is that the receipt is issued immediately after a transaction is completed to document successful payment. The invoice is issued before any payment can be made (after the service or commodity has been successfully rendered).
In this case, you can see why it’s generally more important to have an invoice than a bill, even though both are important to complete in a timely manner. Invoices are crucial pieces of information to make sure you actually get paid.
If you frankly don’t care about the difference, or you would prefer to have a layout that could serve as either an invoice or a receipt, you might want to look at some free samples of invoice receipt templates we stock in our Business archives.
Invoice receipt forms are laid out so that you can use the same form as either an invoice or a receipt.
These duo-service forms will be useful for establishments that provide both in-store transactions (which will require over-the-counter receipts) and deliverables (which will require invoices).
Every document on this list is available to download as free PDF documents in zipped folders, which you can then print and start using for immediate official use. As long as the necessary information fields are filled out in each form, they should be legally binding.
Always keep a copy of the invoice with you (generally, even bills of sale will have the seller’s copy and the buyer’s copy). If there is any problem with the payment of the transaction, the dutifully completed invoice should serve as evidence of the charge.
For more examples of blank invoice templates, feel free to visit our archives under the Business tab.