If you want to run your charity in a way that is professional, your donors need a good non-profit invoice in order to keep a track and stay organized. Donation is a humanitarian aid and those which are made in the form of monetary funds or otherwise should have a written agreement verifying the exchange. A non-profit organization’s invoice format is not as simple and straightforward as that of a commercial enterprise. That’s why you need to understand what’s different here, and do things accordingly.
5 Steps to Write a Non-Profit Invoice
Step 1: Enter the Crucial Details
The structure should be simple and understandable. It should clearly mention important items like the name of your charity with logo and address and the name of the donor and his contact details along with the date of the contribution by the donor. Make sure there’s designated space for the legal registration numbers of organizations.
Step 2: Add Information About Description of Donation
The invoice should mention the type of donation made. Example, entering an amount in case of monetary aid. Mentioning the mode of payment comes next, whether it was made through cash, credit, internet banking or any other mode should be furnished accurately.
Step 3: Declare Whether the Donor Received Anything In Return
Sometimes donors receive intangible benefits in return of the donation. The amount that exceeds the goods or service is considered to be tax deductible. So it is important for you to mention whether the donor received anything in return. If the donation allows them tax exemptions, specify the relevant sections of the tax laws in the invoice.
Step 4: Signature and Thank You Note
Signing the form is important as it shows that the charity has received the donation amount and has acknowledged it. The thank you note can be put at the end or on a separate page, this is will strengthen the interpersonal relationship between you and the donor in the long run.
Step 5: Keep a Copy
It is of utmost importance to keep a copy of the receipt which is being given to the donor. This will help you keep a tab of your donations and for record keeping. Keeping a hard as well as a soft copy is essential for future reference and evidence. There must be signage on the duplicate invoice to denote that it’s a copy.
10+ Non-Profit Invoice Templates
1. Simple Non Profit Invoice Template
The fundraising budget template is monochromatic in colour scheme and has a unique professional font style. The logo can be put on the upper left-hand side. The information panel has been spaced out to make the layout more visually appealing.
2. Free Non Profit Invoice Template
This nonprofit budget template has purple and white combination, with complete detailed space for donor information. It has a beautiful feature which gives a checklist for the mode of payment by the donor which the donor can simply tick mark.
3. Non-Profit Invoice Template Sample
In kind contributions are third party donation of goods, facilities or services. The donation receipt template is very neatly divided in two parts with the space given for entry of the owner data and the grantee organizations information..
4. Church Non-Profit Invoice Receipt Template
A template with a huge organization/Institutes logo visible on the top followed by the address. The ideal charity invoice template is neatly designed to accommodate donor and charity s information on the same page. Space is available for signature as well.
5. Elegant Non-Profit Tax Invoice Template
The non profit business template looks like a letter with a header consisting of the logo and the contact details at the top. It has multiple fields followed by the value of donation. The file can be tailed according to your convenience in a PDF file, A small thank you note at the bottom of the makes it appealing.
6. Non-Profit Receipt Invoice Template
The non profit strategic business template is green in color with organization details on the top followed by ample space to enter the details of the donation and its description. It also incorporates a sentence thanking the donor.
7. In Kind Gift Non Profit Invoice Template
This non profit template is used for non-monetary donation usually given through an event program or other function. Organization details are available on the top and a tabular spreadsheet for the entry if the “kind of donation’’ and its description. A peculiar feature is mentioning any other comment relevant to the donation
8. Non-Profit Invoice Format Template
This non-profit business document is extremely attractive with a spreadsheet encompassing various details. Space is available for the organization logo on the right upper corner. The headers are highlighted with darker shades to help differentiate.
9. Detailed Non Profit Invoice Form Template
A detailed nonprofit business template with multiple fields which can be used for a charitable trust or foundation. Checklist incorporated within the template makes it easier to fill details. Also, has a field to mention the mode of payment.
10. Basic Non Profit Invoice Template
This nonprofit business template format consist of thanking the patients right in the beginning followed by the organisations detailed information. Major part of the form is a spreadsheet with self -explanatory headers and instructions to make things easier where the donations can be entered.
11. Non Profit Invoice Template for Tax purposes
The nonprofit business template is exclusively for furniture and fixtures. The information is distributed in the form of boxes. Also mentions a description for better understanding of the donors, this helps in better understanding for the donor.