An hourly invoice is an extremely important document for someone who hires workers providing their service at an hourly basis and need to be paid accordingly. It is also highly important for the documentation and record keeping for the business corporation. Freelancers and contractors always feel the need for hourly invoice templates using which they can raise professional looking invoices to their clients. Here a few steps and templates to provide you with all the information you need to create an apt hourly invoice.
Steps to Create an Hourly Invoice
Step 1: Maintain a Regularity in Your Billing
It is very important that you maintain the invoice on an hourly basis and make sure that regularity is maintained in the record keeping. Hourly invoice requires constant filling up of the document and any distortion might lead to compromise on the part of the corporation or the worker. This means that your template should have a serial number provision at the top left or right, so that you can categorize them as per a numbering logic.
Step 2: Dedicate a Separate Invoice Number
Provide a different invoice number to every hourly invoice documentation. This will help the corporation in keeping a record of all the billings and transactions. The invoice number will also act as a tool for the worker to approach the corporation if there are problems with the transaction. Legally, every invoice number within a business operation must have a separate billing number.
Step 3: Mention the Work Done in the Hour
Make a point to dedicate a column for the work done in the intended hour that you are paying the worker for. It not only allows you to monitor which worker has done which work but also helps you in keeping the track of the tasks which are completed and the once left pending. An itemized display of the work you do increases the frequency of payment as it builds trust with the recipient of the invoice.
Step 4: Mention Terms and Conditions or Other Comments
Mention terms and conditions, if any, on the invoice document. The comment section can include the time period the corporation will require to pay the pending bills or the formalities the worker has to do to ensure the timely payment. The language has to be terse and telling, and rules of addressing payment issues must be specified.
Step 5: Recheck the Information
Recheck all the information you have mentioned in the hourly invoice document as an invoice is an important document to maintain. Make sure you take care of any corrections needed in the name of the worker or the hours worked by them. This makes sure you don’t have to indulge in costly rework later on.
8+ Hourly Invoice Templates
Simple Hourly Invoice Template
This hourly invoice template provides a simple and easy to understand layout to the customer. This template is fully editable with the availability of various theme and color options. The template provides an option of different fonts and can easily be printed if needed. The simplicity and basic outlook of this invoice template makes it a favorite among freelancers.
Sample Hourly Invoice Template
Self Employment Hourly Invoice Template
Sample Hourly Invoice Template
This template provides separate sections for the delivery date of invoice and payment terms. This is a detailed and elaborate option of a professional invoice templates and has designated sections for the shipping methods and shipping terms which makes it an all-inclusive and practical option for the customers. If you need your hourly invoices to be detailed, go for this comprehensive template.
Elegant Hourly Invoice Example
This hourly invoice example comes with sample text for the invoice which is completely customizable and editable. The tables provide comprehensive sections which are necessary for every single sample invoice template. There is also a section for the information of the company or corporation. With space for logo on the top left and an itemized display of price heads, this template is the right blend of style and substance.
Free Hourly Invoice Template
This estimate invoice template provides users with the simplest and practical hourly invoice example. This template sticks to basics of an invoice such as the hourly rates, time and date and the pending balance of the designated worker. There is space to mention the recipient name and the company name.
Downloadable Hourly Invoice Template
This printable invoice template provides the customer with a table of 5 columns in the excel as well as the PDF format. There is Separate space for tax and shipping and handling. The invoice also provides a designated column for the job location of the workers.
Editable Hourly Invoice Example
This is a highly professional and eloquent example of an hourly invoice. There is a mention of the hourly rates and the template provides an elaborate column for the account summary. The sample hourly invoice can be Fully customized and is Highly easy to understand for the customer.
Professional Hourly Invoice Template
This is an hourly invoice template dedicated particularly to the hourly painting labor invoices but can easily be modified to suit the specific needs of the customers. Apart from the hourly rates and hours worked, the template also has sections for the product and material used along with the unit cost.
Hourly invoicing is totally different from routine retail invoices. This makes it essential that your invoice templates showcase the detailed break up of how you reached at a certain total time (number of hours). All the templates presented in this guide have been carefully selected after evaluating them on aspects such as professionalism, multipurpose nature, neatness, and space allocation for details other than numbers. Also, we hope you can take inspiration from these templates and create something specific for your business.