In any business that provides products and services to clients, an invoice is essential in the transaction. Whether it is a printed or digital invoice, it serves as an important document for verification of legal sales.
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- Browse through several invoice samples and examples for your own business.
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An organization, whether a large conglomerate or a start-up business tendering the sale of goods and services, must provide an invoice to their customers. It does not matter if it is on a piece of paper or a digital device. Below, there are 50 invoice samples and examples, including their format available for use and download. Check them out below!
1. Payment Invoice Sample
The most common type of invoice is present in the market. Small and large organizations make use of these to track their sales of products and services.
2. Bill Invoice Sample
Ensure that your customers get a copy of their food bill invoice after the payment, either for dining in or take out. The document must list the purchases of the customer.
3. Freelance Invoice Sample
If you are in a business that provides freelance work, getting a freelance invoice ready for transactions is advantageous. Ensure that information like the business name and address is present on your invoice.
4. Transportation Invoice Example
There are instances when expenses involved in a field trip need a form of reimbursement. A transportation invoice can help with identifying the items that require recompense.
5. Self-employed Invoice Sample
Even if you are a self-employed individual running your own business, it is necessary to provide your customers an invoice. You must create your self-employed invoice as a necessary document in your company.
6. Receipt Invoice Sample
Receipt invoice shows the items that a company receives after the delivery of goods or services. You must have a record of all necessary documents for record-keeping.
7. Proforma Invoice Example
Proforma invoices are sent to clients before a job becomes final. It presents a list of accomplished work, the quantity, and the price for each material used in the project.
8. Professional Invoice Sample
If you are a practicing professional that tends to services, you must have a professional invoice handy before going into a client’s workspace. Remember to list all necessary items on your invoice.
9. Legal Invoice Sample
When it comes to tendering legal services, your firm can provide a legal invoice to your clients. It solidifies the performance of service under legal status.
10. Tax Invoice Example
When you are filing your taxes, you must have a tax invoice to fill in all the necessary items. It is critical to write up your inputs in a legible manner to lessen confusion.
11. Commercial Invoice Example
Companies use commercial invoices in terms of commercializing their products and services to the public. Information like the name of the company and the tracking number is vital information in this invoice.
12. Service Invoice Sample
If your organization is mainly offering services to customers, creating a service invoice that includes a list of purchased services is helpful for documentation. It is also necessary to give clients a copy of the document upon request.
13. Contractor Invoice Sample
Whether you are operating as a dependent or independent contractor, keeping a contractor invoice puts you at an advantage with clients. You can list down the materials or services you provide for them for transparency.
14. Wedding Invoice Example
Wedding preparations can be a hassle, and it is necessary to keep track of all expenses related to the event. Wedding invoices provide the information you need to record all expenditures for the memorable day.
15. Graphic Design Invoice Sample
Giving your clients a list of services with their accompanying prices after a project is necessary. A graphic design invoice lists all accompanying services for a company’s promotional strategies, traditional or online.
16. Modern Invoice Sample
There are plenty of ways to customize your invoices, and modern invoices allow you to make room for creativity and make designs that cater to your company’s identity. However, ensure you have all the proper information intact in them.
17. Vehicle Invoice Sample
Car dealers must always be ready to put up vehicle sales whenever they can. It might not come as often every day, but it is advisable to prepare a vehicle invoice for your customers when you make that pitch and sale.
18. Photography Invoice Example
Being a seasoned photographer or a freelance, you must always prepare a photography invoice for clients after using your services. Ensure you include all the equipment and materials you used during the term of employment.
19. Business Invoice Sample
Record all your business transactions through business invoices. In every organization providing products and services, you must give copies of invoices to your clients. Not only does it serve as a legal document, but it also shows you supplied the needs of your customers.
20. Sales Invoice Sample
In terms of sales, whether done through online or physical transactions, it is necessary to provide sales invoices to purchases. It also serves as a representation of your company’s earning and must be kept for record-keeping.
21. Office Invoice Sample
Many business sites and locations often rent spaces for their offices. If you are a landlord that offers rooms for tenants that operate these offices, giving them an office rental invoice that lists their monthly rent and schedule is essential.
22. Construction Invoice Sample
If you provide construction services to clients, presenting them with a construction invoice after the job is necessary. It allows your company to be transparent about expenses and lets your customers know the total expenses.
23. Small Business Invoice Sample
Even a small company providing their customers with products and services must give a small business invoice. It allows your customers to note their expenditures, tallying to the quantity of the purchased items.
24. Boutique Invoice Sample
Before pushing for your boutique plan to go through, you must already prepare and arrange crucial material and documents to run the business. It includes the invoice you provide your customers after fulfilling their service requests.
25. Advertising Agency Invoice Sample
An invoice must always account for your services as an advertising agency. It does not only provide transparency for your clients, but it also allows the agency to keep track of expenses about materials and resources.
26. Accounting Invoice Sample
Any business will always prioritize accounting procedures and processes. It helps the company keep track of materials and supplies to produce products and provide services. Your accounting invoice must always match an inventory checklist to keep up to date.
27. Travel Invoice Sample
When companies send out their employees on business trips, keeping travel invoices is necessary to reimburse expenses shouldered by the worker during the trip. It also allows the company to see the expenditures the employees had during their travel.
28. Real Estate Invoice Sample
When a real estate broker makes a sale on land or property, it is necessary to provide a real estate invoice to the buyer. The invoice holds important information about costs related to making the deal, and the buyer must have an idea of these purchases.
29. Order Invoice Sample
A cake order invoice provides information on the purchases made in your cake store or bakery, for example. It lists down the purchases made by your customers, along with the quantity and total amount.
30. Rent Invoice Sample
Landlords and property managers must always provide tenants with invoices after they settle their payments. You can mail rent invoices on a weekly, biweekly, monthly, or yearly basis, depending on the arrangement you have with tenants.
31. Repair Invoice Sample
If you operate a repair business, you must provide a complete list of services you accomplished for a customer through a repair invoice. It allows your clients to get the breakdown of repairs you made for them.
32. Work Order Invoice Sample
Work order services must use an invoice to show the inclusion of services rendered by the client. It provides clarity and accuracy on the actions you took to accomplish a job given by a customer or contractor.
33. School Invoice Example
There are various types of school invoices that an educational institution uses. One of which involves school field trip invoices that give a clear breakdown of expenses and activities children engage in during the duration of the trip.
34. Cleaning Service Invoice Sample
If you are running a cleaning service company, it is essential to provide customers with invoices that detail the services done by your employees during the hiring period by the client. It must also list the price breakdown for each one in the document.
35. Auto Repair Invoice Example
Providing auto repair services does not go for cheap. It is why most customers will ask a dealership to provide an invoice detailing the services and repairs done to their automobiles for transparency.
36. Company Invoice Sample
A company invoice provides a detailed list of products or services that assists a company in fulfilling tasks presented by clients. It is necessary to provide company information and the rendered products or services of the consumer.
37. Bakery Invoice Sample
For any product rendered by a customer, it is necessary to provide them with an invoice listing the purchased items. For a bakery, having a bakery invoice provides customers with the quantity and total amount of pastries.
38. Billing Invoice Sample
Billing invoices provide your company and clients a full breakdown of services or goods given in a specific period. It also aids the company with keeping records for their references in the future.
39. Consulting Invoice Sample
Owning a consulting firm means providing professional services, and as clients avail of these services, you have to provide them a breakdown of your professional fee in a consulting invoice.
40. Restaurant Invoice Example
Every small or large restaurant provides invoices for their customers. It breaks down the food items or meals bought by a customer while dining in or taking out consumables from a restaurant. It serves as an official document that a consumer made a purchase.
41. Agency Invoice Sample
If you are running an agency, it means you are providing services to customers. As you cater services, there are consequent amounts relating to them, and these reflect on your agency invoice.
42. Estimate Invoice Sample
There are instances when a client asks for rough estimates about a certain project they plan on doing. At this, your company can provide an estimate invoice with the idea of possible expenses of materials or service you intend to do.
43. Catering Invoice Sample
Instead of manually computing your catering services, having a catering invoice helps get things organized promptly. It also allows you to see the dishes involved in a particular catering event.
44. IT & Software Invoice Sample
A tech company that caters to services concerning IT and software must always be equipped with an invoice to list down the services they apply for a customer’s device or property.
45. Medical Invoice Sample
All healthcare facilities and establishments that give out medical services and supplies must also prepare a medical invoice for their patients. Aside from seeing the amount of each procedure or item, it also gives an idea of the conducted procedures.
46. Startup Invoice Sample
Before the finalization of your startup business, it is necessary to prepare all equipment and documents. One of these documents involves invoices as it serves as legal documentation of purchased goods and services.
47. Consultant Invoice Sample
Being a consultant brings in various clients into your midst. A consultant invoice provides clients with an idea of the extent of their expertise and how much these services cost.
48. Education Invoice Sample
Create an education invoice containing purchased items and goods related to an educational institution or bookstores. It must contain the name of the organization and contact information for additional purchases.
49. Travel Agency Invoice Sample
When it comes to owning a travel agency, ensuring you have all the necessary documents must be a vital concern. Remember to provide invoices for the services you give to your customers.
50. Work From Home Invoice Sample
Selling services and products does not stop, especially in a work-from-home setup. Your online business still functions, and providing invoices to your customers is still as important.
INVOICE FORMAT
Invoices are essential documents not only for the business but also for consumers and clients. Knowing the essentials and the format of an invoice greatly helps your company in the future.
1. The Title
Any invoice identifies itself with the word invoice, along with the industry it serves. It is also advisable to include the company logo too.
2. Invoice Number
It serves as a unique identifier that helps distinguish the particular invoice from others, including another company.
3. Date of Service/Sale
It helps with keeping a record of service or sales for documentation.
4. Date of Sending Invoice
The company lists down when they sent the invoice to a client and ensures that payments are made on time.
5. Seller and Buyer Information
Your invoice must contain the company’s and customer’s information, such as name, address, and contact details.
6. Terms and Conditions
The invoice must hold the terms and conditions of the company, including due dates and penalties.
7. Table of Products or Services
Clearly include the products or services purchased by the consumer with a brief description. It also includes costs per unit, tax rates, and the total amount due with a particular currency.
8. The Note
For some, including a simple thank you note can guarantee re-order or re-purchases of products and services.
FAQs
What is an invoice?
An invoice is a document that records a transaction made between a buyer and seller, whether through an online or paper receipt.
Are invoices and receipts similar?
While an invoice is a document that requires a form of payment, receipts represent the proof of payment of the client to the seller.
What is the purpose of invoices?
Invoices help companies stay organized and knowledgeable about products and services owed by customers.
Who gets an invoice?
The seller of a product or service gives an invoice to the customer to represent total payment amounts.
What are the types of invoices?
- Proforma invoice
- Interim invoice
- Final invoice