50+ Meeting Minutes Sample, Format & Examples 2023
Every firm relies heavily on meetings. A meeting is a gathering of people to discuss concerns, enhance communication, promote coordination, or deal with any issues on the agenda. It can also help in the completion of tasks. Thus, every meeting should have a written record to ensure that all discussed topics are approved unanimously. Making a meeting minutes is the proper way to do it. For those who want to skip the time-consuming process, having the perfect meeting minutes template can help you a lot.
To create a Meeting Minutes of your very own, follow the following steps:
- Browse through several Meeting Minutes designs for inspiration and ideas for your own Meeting Minutes.
- Customize Online or Download in your preferred File format and Print As Required.
If you are one of those people who needs a template right here, this article is for you. We have at least fifty several samples that you can choose and use. Scroll down, and read the entire article for your advantage.
1. Board Meeting Minutes Sample
Ensure that your board meeting went well and record all the necessary points or lists in detailed and well-organized board meeting minutes like the one below.
Use This Board Meeting Minutes Sample
2. Corporate Meeting Minutes Sample
In establishing corporate meeting minutes, make sure you have the appropriate details attached to them to make them look more credible and reliable. You can use the template below as your reference.
Use This Corporate Meeting Minutes Sample
3. Advisory Board Meeting Sample
When making an advisory board meeting minutes, make sure it contains all the necessary details. Usually, meetings like this took so long, so expect that your minutes are also long.
https://www.gardnerkansas.gov/
4. Business Meeting Minutes Sample
Business meetings are usually long and detailed. So make sure that your business meeting minutes contain all the key points discussed during the meeting. You can take the template below as your reference.
Use This Business Meeting Minutes Sample
5. Nonprofit Meeting Minutes Sample
In making nonprofit meeting minutes, you should record all the key points and details. Without such, you can’t make credible and successful meeting minutes.
Use This Nonprofit Meeting Minutes Sample
6. Formal Meeting Minutes Sample
For formal meeting minutes, you should follow the proper format and, at the same time, record all necessary points that could sum up the entire meeting minutes.
Use This Formal Meeting Minutes Sample
7. Informal Meeting Minutes Sample
Informal meeting minutes are the same as any other meeting minutes. It still has all of the necessary details. You can use the template below as your reference.
Use This Informal Meeting Minutes Sample
8. Department Meeting Minutes Sample
Department meetings are usually long as they will discuss every concern in the entire department. That is why when making department meeting minutes, you should ensure that it contains all the items discussed and addressed.
https://edst-educ.sites.olt.ubc.ca/files/2021/04/March-18th-EDST-Department-Meeting-package.pdf
9. Project Meeting Minutes Sample
When your company got new projects, everyone involves in the project should facilitate a meeting to discuss everything. It usually takes long hours, so you should expect that you have several details to record in your project meeting minutes.
Use This Project Meeting Minutes Sample
10. Committee Meeting Minutes Sample
When it comes to committee meetings, you should have precise and well-organized committee meeting minutes to keep a record of what happened, just like any other meeting.
Use This Committee Meeting Minutes Sample
11. Subcommittee Meeting Minutes Sample
Just like other meetings, subcommittee meetings usually last long hours. That means there’s a lot to discuss on. So, while writing subcommittee meeting minutes, make sure to include all pertinent information to retain a complete record of what transpired during the meeting.
https://www.bendoregon.gov/home/showpublisheddocument/50556/637630740588965189
12. Finance Committee Meeting Minutes Sample
When it comes to financing committee meetings, there are a lot of things that need to tackle. So ensure that you keep your eyes and ears to make sure that you’ll record everything necessary in your finance committee meeting minutes.
Use This Finance Committee Meeting Minutes Sample
13. Church Meeting Minutes Sample
Church committees also organize meetings every now and then, so if you’re responsible for the church meeting minutes, be sure to listen and record all the necessary details.
Use This Church Meeting Minutes Sample
14. Advertising Agency Meeting Minutes Sample
In establishing advertising agency meeting minutes, make sure that all your recorded details are factual and discussed. This meeting could involve some clients or team members. You can take the template below as an example.
Use This Advertising Agency Meeting Minutes Sample
15. Annual Meeting Minutes Sample
Every organization facilitates an annual meeting to know what they have achieved and failed in the entire year. So, assume that it should take long hours to finish. So when making the annual meeting minutes, you should also expect that you’ll have to record various details.
Use This Annual Meeting Minutes Sample
16. Monthly Meeting Minutes Sample
Monthly meetings, like annual meetings, are required for every organization. Although it is a bit shorter than the annual, it nevertheless requires extensive and insightful monthly meeting minutes to document the discussion of the month’s events.
Use This Monthly Meeting Minutes Sample
17. Weekly Meeting Minutes Sample
Weekly meeting minutes are similar to regular meeting minutes in that they cover all of the pertinent information from the weekly meeting. Weekly meetings contain the summarization of the events of the previous week. Although it is not as long as monthly or annual meetings, it serves the same goal.
Use This Weekly Meeting Minutes Sample
18. Regular Meeting Minutes Sample
The typical format for meeting minutes is regular meeting minutes. It contains all of the meeting’s details, agenda, and any other pertinent information. You can use the template below as an example.
https://templates.office.com/en-us/meeting-minutes-tm0000207319. Board of Director Meeting Minutes Sample
Board of director meeting minutes records all the actions and decisions of a board of directors. It serves as an official and legal record of any board meetings, which means you should include more than a simple overview of the meeting.
Use This Board of Director Meeting Minutes Sample
20. Club Meeting Minutes Sample
Clubs also conduct monthly or weekly meetings to discuss the status of the business, just like any other organization. Thus, it also needs to have club meeting minutes to record all the discussions, especially about finances and other essential things in the club.
Use This Club Meeting Minutes Sample
21. Construction Meeting Minutes Sample
Construction-related meetings need construction meeting minutes as it serves as proof of the discussion. It is because it serves as the written notes used to record the conversation and main points of the meeting.
Use This Construction Meeting Minutes Sample
22. COVID-19 Meeting Minutes Sample
As we faced a pandemic nowadays, most organizations are doing their best to provide for their employees. That is why they even conduct meetings in the middle of the pandemic. Companies still need Covid-19 meeting minutes, although not of us might be meeting face-to-face. You can have the format below as your reference.
Use This Covid-19 Meeting Minutes Sample
23. Freelancer Meeting Minutes Sample
Meeting minutes are also necessary for freelancers to create an official record of the actions conducted at a meeting. You can take the freelance meeting minutes sample as your reference if you want to make a similar one.
Use This Freelancer Meeting Minutes Sample
24. Professional Meeting Minutes Sample
When it comes to making professional meeting minutes, it should follow a certain construction to ensure it looks professional and formal. Using such formats can help you to come up with credible meeting minutes.
https://templates.office.com/en-us/meeting-minutes-tm00002073
25. HR Meeting Minutes Sample
HR meeting minutes are essential during every HR meeting. It produces a historical record used to confirm decisions. It also serves as a reminder of earlier events and actions in future meetings.
Use This HR Meeting Minutes Sample
26. IT and Software Meeting Minutes Sample
If you’re doing some meetings with your IT and software team, make sure to create IT and software meeting minutes. It will serve as the record, and you can use it as your backup for future meetings.
Use This IT and Software Meeting Minutes Sample
27. Management Meeting Minutes Sample
It is normal to have a management meeting. It usually discusses everything about the management itself. Thus, it also needs detailed and well-organized management meeting minutes. It serves as a written report, and they can even use it for future discussions.
Use This Management Meeting Minutes Sample
28. Real Estate Meeting Minutes Sample
Real estate meetings usually happen between the dealer or owner and the client. It is a serious discussion and negotiation. So be ready to record them all in your real estate meeting minutes.
Use This Real Estate Meeting Minutes Sample
29. Restaurant Meeting Minutes Sample
There are various things that you can tackle in a restaurant meeting. However, ensure that you are ready for restaurant meeting minutes. Ensure that it should reflect a record of motions, votes, abstentions, and other necessary details.
Use This Restaurant Meeting Minutes Sample
30. Safety Meeting Minutes Sample
Safety meetings ensure safety awareness. It also motivates employees to follow proper safety practices. During these meetings, you should also be ready for your safety meeting minutes.
Use This Safety Meeting Minutes Sample
31. Sales Meeting Minutes Sample
The goal of a sales meeting varies depending on the type of business. Salespeople use it to motivate employees, acknowledge top performers, and set departmental objectives. Whatever the reasons and purpose it has, the person responsible should make detailed sales meeting minutes.
Use This Sales Meeting Minutes Sample
32. School Meeting Minutes Sample
School meetings are necessary, especially for the staff. It is where teachers can share objectives and how they can handle students well. As the one responsible for recording all the discussions, you should make formal and reliable school meeting minutes.
Use This School Meeting Minutes Sample
33. Shareholder Meeting Minutes Sample
A stakeholder meeting is an event for introducing stakeholders to one another, garnering commitment to usability, and defining usability goals aligned with business goals. Whatever discussion they may have, you should record them all in detailed stakeholder meeting minutes.
Use This Stakeholder Meeting Minutes Sample
34. Staff Meeting Minutes Sample
Staff meetings are necessary, like a school meeting. It is where all staff, not only in school, gathers and discuss anything that could help them achieve their goal. You can use the staff meeting minutes template below as your reference when making such documents.
Use This Staff Meeting Minutes Sample
35. Small Business Meeting Minutes Sample
Small Business meeting minutes are important as large businesses. So ensure that your meeting minutes contain all the necessary details and points like other similar meeting minutes.
Use This Small Business Meeting Minutes Sample
36. Startup Meeting Minutes Sample
Meetings for startups might differ based on the type of company. They do, however, share the same purpose of promoting and endorsing their business to a variety of clients and investors. That is why you should make complete and reliable startup meeting minutes to every meeting your startup business may have so you have a backup for future meetings.
Use This Startup Meeting Minutes Sample
37. Team Meeting Minutes Sample
Team meetings are essential to discuss and share objectives within the team. Conferences like this should have detailed and informative team meeting minutes to record everything discussed during the meeting.
Use This Team Meeting Minutes Sample
38. Trustee Meeting Minutes Sample
Having trustee meetings ensures proper management of the trust’s business and reflects the trustee’s effective control and management. A discussion like this should be in detailed trustee meeting minutes.
Use This Trustee Meeting Minutes Sample
39. Work From Home Meeting Minutes Sample
Although work from home meetings are usually through video calls or conferences, you still have to create written work from home meeting minutes if you’re the one assigned to do it. You can use the template below as your reference.
Use This Work From Home Meeting Minutes Sample
40. Zoom Meeting Minutes Sample
Like WFH meetings, zoom meetings aren’t face-to-face. Despite being remote, creating zoom meeting minutes is still essential.
41. Simple Meeting Minutes Sample
Simple meeting minutes are the same as regular meeting minutes. It is simple, yet it has all the details needed in a meeting minutes.
Use This Simple Meeting Minutes Sample
42. Charity Meeting Minutes Sample
During charity meetings, charity meeting minutes are required like any other meeting. It is to keep a written record of what occurred during the meeting.
Use This Charity Meeting Minutes Sample
43. Teleconference Meeting Minutes Sample
Although all teleconference doesn’t usually see each other personally, this type of meeting also needs to have recorded teleconference meeting minutes.
44. Council Meeting Minutes Sample
Council meetings are as essential as board meetings. It is where the council considers any points that they have on their agenda. That is why you should have to make council meeting minutes to record all the discussed information.
45. Anti Slavery Society Meeting Minutes Sample
Organizations like an anti-slavery society conduct meetings to discuss and share their objectives. Conversations like this should have anti-slavery society meeting minutes to record everything.
46. District Meeting Minutes Sample
District meetings are equally crucial to those of board and council meetings. It’s where they’ll talk about what’s going on in the district and how to fix issues (if they have). In this case, you should make district meeting minutes to keep a written record of the discussion.
Technical meetings are similar to other meetings. It also needs technical meeting minutes to record all the details discussed during the meeting.
In establishing contractor meeting minutes, ensure that all your eyes and ears are in the meeting to record all the necessary details. You can use this document if ever your clients refuse or find any problems in the construction.
When it comes to money-related meetings, you should make meeting minutes to record all of them. It could also avoid confusion and problems. You can take the fundraising meeting minutes below as an example.
Cabinet meetings are essential as those board and business meetings. That is why you should also create cabinet meeting minutes to document all the details discussed.
Several variables and forms must follow to make credible and formal meeting minutes. If you’re not sure what these are, scroll down to see examples of some of the formats you’ll encounter in most meeting minutes.
For formal meeting minutes, you should begin with the company or brands’ name as the heading. You also have to provide the title of the meeting in this area.
After the heading, you should consider the meeting details. These details should include the date, time, location, name of participants. It is also the section where you will introduce the topics one by one.
Agenda details should include the discussion of every topic. It should be clear and precise. It begins with the call to order and ends with the adjournment of the meeting.
Action discussed is the solutions agreed upon and addressed to solve the problems and issues discussed. Write all the details and organize them well to come up with neat meeting minutes.
Meeting minutes are written notes taken during a meeting. They emphasize the most important subjects, motions being made or voted on, and activities.
A chosen member of the organization normally takes the minutes of a meeting.
The main purpose of meeting minutes is to keep a record of everything that happens during the meeting.
There are various things that you need to consider when writing meeting minutes. These are some of the things that you should do:
Yes, you can, especially if you know how to do it. But if not, you can download various templates that you can use as guides. You can also download our editable templates if you like.
47. Technical Meeting Minutes Sample
Use This Technical Meeting Minutes Sample
48. Contractor Meeting Minutes Sample
Use This Contractor Meeting Minutes Sample
49. Fundraising Meeting Minutes Sample
Use This Fundraising Meeting Minutes Sample
50. Cabinet Meeting Minutes Sample
MEETING MINUTES FORMAT
1. Heading
2. Meeting Details
3. Agenda Details
4. Action Discussed
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