Relieving Letter Templates

What is a Relieving Letter?

A relieving letter is a document that an employee who resigned from work may receive. This formal letter will serve as proof that the person has no obligations or duties in his or her previous company anymore. 

How to Write a Relieving Letter?

Not all people stick to a single job forever. People leave work either for financial or personal reasons. As revealed by the U.S. Bureau of Labor Statistics, the percentage of Americans who resigned from their jobs is 2.4% in July 2018. As a result of this, companies may need to provide their employees with relieving letters. So, if you need to write such a letter, don't worry, the steps below can guide you.

1. Specify Important Dates

In writing the letter, ensure that you are specific of the date when the employee sent his or her resignation letter. Also, don't forget to include the date when the employee is relieved or freed of all his duties in your company. 

2. Add Other Essential Details

Depending on you, you may provide more information in the letter. You can write the reason why the employee left his or her work. You can also add the person's abilities and skills to help the employee have another opportunity to be accepted in a new job. If you want to keep it short, you don't have to write these pieces of information and be direct to the point. 

3. Thank the Employee

To show courtesy, you can thank the employee like a teacher for working in your school or office. You can also provide affirmations to the employee in your sample letter. 

4. Show Formality

In any business letter, always remember to be formal. The new hiring manager will read the letter, so it's crucial to use a business-appropriate tone.