What is a Relieving Letter?
A relieving letter is a document that an employee who resigned from work may receive. This formal letter will serve as proof that the person has no obligations or duties in his or her previous company anymore.
How to Write a Relieving Letter?
Not all people stick to a single job forever. People leave work either for financial or personal reasons. As revealed by the U.S. Bureau of Labor Statistics, the percentage of Americans who resigned from their jobs is 2.4% in July 2018. As a result of this, companies may need to provide their employees with relieving letters. So, if you need to write such a letter, don't worry, the steps below can guide you.
1. Specify Important Dates
In writing the letter, ensure that you are specific of the date when the employee sent his or her resignation letter. Also, don't forget to include the date when the employee is relieved or freed of all his duties in your company.
2. Add Other Essential Details
Depending on you, you may provide more information in the letter. You can write the reason why the employee left his or her work. You can also add the person's abilities and skills to help the employee have another opportunity to be accepted in a new job. If you want to keep it short, you don't have to write these pieces of information and be direct to the point.
3. Thank the Employee
To show courtesy, you can thank the employee like a teacher for working in your school or office. You can also provide affirmations to the employee in your sample letter.
4. Show Formality
In any business letter, always remember to be formal. The new hiring manager will read the letter, so it's crucial to use a business-appropriate tone.
Is a relieving letter mandatory?
A relieving letter is not really mandatory. However, if you want to resign from your job, you may want to request it if your company doesn't give you. This letter is going to benefit you when you apply for another job because it's your proof that you have no obligations in your previous work.
Why do companies ask for a relieving letter?
Companies ask for relieving letters from their candidates to make sure that they are free from responsibilities in their previous companies. These letters would also show that the employees left the companies without problems.
What is the difference between an experience letter and a relieving letter?
An experience letter and a relieving letter are quite the same. The only difference between them is the time of issuing it. You can receive an experience letter while you're still working in the company. On the opposite, you can only get the relieving letter on the day you leave the company.
Is your salary mentioned in your experience letter?
It depends on the company. If a company wants to mention it, it's okay. It's also important to note that some companies want the relieving letter or experience letter to mention the salary.
How long does it take to get a relieving letter?
You should have your relieving letter on the day that you leave the company. This will show that your manager approved your resignation.