Principal Letter Templates

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How to Write Principal Letters?

Principal letters are memos that are addressed to the principal to address some concerns. These concerns may vary from apology and resignation letters, all the way to complaints and approval forms.

No matter what your purpose is for writing a letter to the principal, you need to learn the proper basics to create a cohesive yet professional message. Thankfully we can help by providing the steps on how to write a principal letter.

1. Create a Proper Heading

To begin your principal letter, you should first start with writing the heading correctly. Write down the name of the principal, the address of the school, and the sending date of the letter.  

2. Greet Properly

If you have read a letter before, then you might know that a message usually starts with a greeting. While greeting the recipient first is standard, having a short greeting sets a tone for the message, and displays your well you write. In this portion, also remember to introduce yourself and in which department you belong to if you are an employee. If you are a student, you may mention what grade you are in or what major or organization you associate with.

3. Say Your Concerns in the Letter's Body

Now it's time to inform the principal about why you are sending correspondence to them. The body of the letter contains the message that you will want the principal to read. 

4. End Your Letter Properly

Of course, you'll have to end your letter eventually. It is the same with any memo, whether its a formal or friendly letter. This portion is called the closing remarks. When writing the closing remarks, you should mention how you are hopeful that the principal will promptly respond to your request or that you are expecting a favorable reply. After writing this, you can write your name at the bottom of the closing remark and sign it.

5. Read it Again and Again Before Sending It

You should avoid mistakes by double-checking the letter you have written. You may even use grammar checking tools to make sure you don't miss some typos or have a friend check your message for you.


  • What is the principal's job?

      The principal is the highest authority in a school. Their duty involves hiring new teachers and school staff. They also approve the release of the school personnel's salaries and formulate the teaching policies and strategies that the school will implement.

  • What are the ideal qualities of a principal?

      These are the ideal qualities found in most excellent principals:

      1. An ideal principal should be a visionary and knows what direction their school should follow.
      2. A principal must lead his or her subordinates well.
      3. A principal must be a good listener.
      4. A principal should exhibit fairness towards everyone that he or she is leading.
      5. A principal should bridge the gaps between the authority, the teachers, and the students.
  • What are the qualifications one needs to become a principal?

      An essential quality that a principal should have is a Bachelor's Degree AND a Master's Degree in Educational Leadership or Administration. He or she must have considerable experience in teaching and have the required licenses and certificates.

  • How much is the annual wage of a principal?

      According to the website, Salary, a school principal in the United States has an annual salary of $83K - $130K.