How to Make an Inquiry Letter?
An inquiry letter is a document written by a requestor to request information that only the receiver can provide. The main objective of a letter of inquiry is to get the reader to reply to the inquiry that would satisfy the requestor’s questions.
Many audiences wanted a formal and well-written inquiry letter instead of a verbal questioning. This helps potential receivers if they want to provide such information. So, as a requestor, you must come up with an intent letter that encompasses the information that you wanted to know about your audience. To make one now, follow these simple tips in making an inquiry letter.
1. Know your Reader
Remember that without your audience, you cannot obtain the information that you wanted. So, bear them in mind if you are writing your letter. Address them properly into your formal letter by including a salutation with your recipient’s full name. If you do not have this information, conduct your research and navigation.
2. Be Clear with your Objective
Avoid beating around the bush and be straightforward and specific with your objective. You wanted to obtain information from your audience, so state it into your letter. If you are asking for multiple questions, you can present it in a bulleted list. Highlight the most relevant inquiry that you wanted to ask by prioritizing it into your list.
3. Determine your Scope
Your reader might be lost as to what you are inquiring, especially if it is in a broader category. With that, you need to determine the scope of information that you wanted to know. So, if you wanted to know about the short supplier for a hotel, you need to be specific to the department and why you wanted to obtain the information.
4. Format your Letter
Formatting your letter not only enhances the appearance of your document, rather strategically enhancing the sequence of information. Begin by creating an outline of relevant points and arrange them logically. This would serve as the skeleton of your letter.
5. End with a Good Note
Now, end your inquiry letter politely. Once that you have written the last paragraph of your inquiry letter, end it with a complimentary closing statement, such as ‘’sincerely’’ or ‘’Thank you’’. Then, embed your full name and your job title. You can also attach other information, like dictation marks, enclosures, and more.
What are the types of inquiry?
1. Confirmation inquiry
2. Structured inquiry
3. Guided inquiry
4. Open inquiry
What are the two types of inquiry letter?
An inquiry letter has two types. They are:
What are the parts of an inquiry letter?
4. Proposed project
5. Consideration request
What is the difference between inquiry and enquiry?
Although they are deemed to be the same, there is quiet a difference between the two. Enquiry means asking a question in any forms, while inquiry is an act of formal investigation.