School Letter Templates

What Is a School Letter?

A school letter is a formal document that the school sends to either the student, his or her parents, or to another school. This is often used to notify the recipient of school events, or simply inform him or her of updates. While phone calls are enough, sending a school letter is more appropriate.

How to Write a School Letter

According to the Center for Parent Information and Resources, letters do better at conveying discussed matters without the risk of confusing the reader. To ensure your simple letter doesn’t get misunderstood, we’ve provided guidelines below to help you out.

1. Identify the Purpose of the Letter

As mentioned earlier, a school letter can be for various purposes. This can be as an excuse for a student's absence for being sick, or as a request for admission or transfer. Whatever the purpose may be, use it as your basis for writing the letter.

2. Know Who Is on the Receiving End

Knowing who the recipient is will do more than just being able to indicate their name in the document. This will allow you to tailor the message and the tone appropriately. Addressing the recipient using "To Whom It May Concern" should only be the last option.

3. Add the School’s Official Letterhead

Incorporate a letterhead in the document to highlight the school's identity. This will give the impression that the document received by the student or parent is official and needs acknowledgment. If your school doesn't have one yet, we also have letterhead samples available on our site.

4. Draft the Contents of the Letter

Starting off with a handwritten draft will help you polish the message even before writing the actual letter. Especially with the school's image featured in the letter, a professionally written message is a must. Also, this will help in minimizing errors.

5. Keep the Letter Simple and Straightforward

One easy way to improve your letter is to use simple words. For the content, keeping it short and straightforward will also help in improving your printable letter. Remember these two to ensure the recipient understands what you're trying to convey.