Rental letter Templates

We Have Well Over a Dozen Rental Letter Templates Covering Rental Agreements, Apartment/house Rent Increase Notices, Lease Verification, Rental Reference/recommendation, and More! These Sample Letters Are Downloadable in MS Word, Apple Pages, and Google Docs File Formats. They're Free to Download Anytime and Are Available Only Here on Grab a Copy Today! See more

What Is a Rental Letter?

A rental letter is a document that summarizes the tenant's occupation of the landlord's property. It also summarizes the relationship between the tenant and the landlord. 

How to Write a Rental Letter?

The data from the 2015 American Housing Survey said that there are about 48.5 million rental units in the country and 43.9 million of these units are occupied. If you're a landlord, seeing tenants occupy and leave your property is as normal as breathing. But when a tenant asks you to write a letter to them for their new residence, you have to come up with a rental letter. Read some of our tips below in writing one.

1. Provide Information

Gather all information related to the tenant before writing your reference letter. State the name of the tenant, type of property being rented, dates of occupancy, and the address of the property. 

2. State the Rent Payment Background

Rent payment doesn't just come out of the blue. It comes with an agreement between the landlord and a tenant. As a landlord, you have to write about the payment mode of the rent. Back it up with information regarding the timeliness of the payment and the amount of rent per month. 

3. Write About the Property's Condition

Now that the tenant is out of your property, write about its condition the day he left. Mention any damages to the property and the amount the tenant had to pay if there are any. There has to be some proof of actual damage before you write it in the letter. 

4. Sum Up the Relationship

Describe the relationship you had with the tenant. Include his behavior and habits, as well as the disciplinary actions that you took to address the tenant's issues. Write about the instances that the tenant gave you a difficult time if there are any. 

5. Be Honest

This letter serves as a recommendation for a tenant to rent another property. It's also a verification of a tenant's payment habits and attitude. It's better if you write this letter honestly. Don't forget to leave your contact information so the landlord can call you if he has questions regarding the tenant. 


  • Does the apartment rent increase each year?

      This decision usually depends on the landlord. Most of the time, rental increase of apartments operate on a fixed rate. 

  • What should a landlord do with a difficult tenant?

      These are some of the things a landlord could do when dealing with a difficult tenant:

      1. Have a rational sense of judgment.
      2. Be objective and calm.
      3. Keep written records of every transaction with the tenant.
      4. Try to win over the tenant.  
      5. Ask the tenant to leave within a certain period of time. 

  • Are landlords allowed to provide various services to tenants?

      No. Landlords should provide the same services to all tenants regardless of class and background.

  • How do landlords refuse a potential client who want to rent his property?

      Landlords should have a respectful tone in refusing a person who wants to rent his property. He should decline the person's intention, not the person. 

  • What should you do as a tenant?

      You have to keep records of your transaction with your landlord. You can use them later on when things don't go well in your occupation of the property.